Executive Personal Assistant

Puffy is seeking an Executive Personal Assistant to own the CEO’s personal operations across lifestyle experiences, research, provider relationships, and calendar coordination. Reporting directly to the CEO, you’ll turn requests into trusted recommendations and seamless outcomes, using AI tools alongside personal judgment, discretion, and reliable execution.

This role is fully remote and open globally, with employment through an Employer of Record in your country. Equipment and premium health insurance are provided, subject to location and eligibility.

Compensation includes a base salary of up to USD 66,000 per year, plus a monthly performance bonus of up to 10%, for total annual cash compensation of up to USD 72,600. Benefits include professional development support and opportunities for career progression.

• 2–3 years of experience in personal assistance, concierge services, lifestyle management, hospitality, or executive assistance focused on exceptional execution.
• Ability to clarify ambiguous requests, research unfamiliar subjects, define selection criteria, use AI effectively, verify findings independently, and make well-reasoned recommendations.
• Polished professional communication and the ability to build trusted relationships in premium service environments.
• Resourcefulness, meticulous attention to detail, and reliable follow-through.
• Discretion in handling confidential personal information and sound judgment when communicating with providers or using AI tools.
• Demonstrated ability to build and test reusable AI workflows for recurring research and coordination requests, verify consequential outputs, handle exceptions, and improve workflows while maintaining accuracy and discretion.
• Proficiency in Google Workspace, ability to adopt new systems quickly, and ownership of AI-produced work and its validation.
• Willingness to work extended hours and weekends as needed.
• Fluency in Russian or Armenian alongside English is strongly preferred.
• An established network of trusted premium service providers is an advantage.
• Experience with Asana or other project management tools is an advantage.
• Background in luxury hospitality, lifestyle management, or family office environments is an advantage.

• Secure reservations, coordinate exclusive event access, and design experiences suited to the CEO’s preferences; verify availability, details, and terms, then manage bookings through completion.
• Break down unclear requests, research options, define selection criteria, verify material claims, explain trade-offs, and deliver concise recommendations.
• Develop and maintain a dependable network of providers across lifestyle, wellness, automotive, and home services; vet providers and keep useful records of service quality and alternatives.
• Proactively manage the personal calendar, appointments, preferences, and follow-ups, verifying schedules, dependencies, and commitments.
• Own requests from inception to completion, resolve obstacles within approved boundaries, coordinate providers, and maintain clear confirmations and status updates.
• Use approved AI tools and workflows to support research, planning, and routine work while safeguarding confidential information and validating consequential outputs.
• Execute routine purchases and bookings within pre-approved budgets, preferences, and booking terms, and retain confirmations and payment records.
• Seek approval before exceeding approved limits, accepting different booking or contractual terms, changing priorities, or making other commitments requiring authorization.
• Complete requests promptly, flag obstacles early, maintain credible alternatives, and document outcomes.