Executive Assistant - Real Estate Investing (Job ID: FREJAZ1EA)

We are seeking a full-time Executive Assistant to support the founder of a residential real estate investment firm focused on acquiring, renovating, and reselling homes in Florida and Illinois, particularly foreclosures and pre-foreclosures. The firm also manages leased residential properties and an active deal pipeline.

Following a management-by-exception model, you will independently manage administrative workflows, project coordination, and lead operations. You will maintain accurate records, help keep renovation schedules on track, coordinate skip-tracing and seller outreach, and prepare prospective sellers for the owner’s review.

The role is remote and open to candidates based in the Philippines, Latin America, or South Africa. The schedule is Monday to Friday, 9:00 AM to 6:00 PM or 10:00 AM to 7:00 PM Central Time. Compensation is $1,800–$2,000 USD per month. C1 English is required, and applicants must submit an English resume and a publicly accessible 30–90 second audio or video introduction, as well as a screenshot of their internet speed test.

• Prior residential real estate experience is strongly preferred, particularly with foreclosures, pre-foreclosures, renovation projects, or investment transactions.
• Confidence and effectiveness making proactive, natural-sounding calls to potential property sellers.
• Hands-on experience with CRM systems, databases, or spreadsheets, with strong attention to detail.
• Experience using AI productivity tools such as Claude for drafting, data organization, and SOP creation.
• Exceptional written and verbal English communication; C1 English proficiency is required.
• Ability to work independently, take ownership of deadlines, and operate under a management-by-exception model.
• Must be based in the Philippines, Latin America, or South Africa.
• Submit an English resume, a publicly accessible 30–90 second audio or video introduction, and a screenshot of an internet speed test.

• Manage recurring administrative tasks, scheduling, action items, email triage, document control, and organization of project and acquisition files.
• Coordinate with project managers, contractors, and vendors to gather estimates, invoices, and schedules; monitor progress against 60-day completion targets and flag budget exceptions.
• Maintain complete, structured lead-tracking records, including status, source, next actions, and follow-up dates.
• Conduct initial, respectful outreach to homeowners in foreclosure situations to evaluate interest and schedule appointments for the owner; this role sets appointments and does not close deals.
• Research owner contact information through skip-tracing, maintain follow-up discipline, provide daily updates, and prepare a comprehensive weekly Executive Operations Report.
• Use AI productivity tools such as Claude to streamline drafting and data organization and to document processes into SOPs.
• Provide secondary support for social media content creation as assigned.