Executive Assistant

The Executive Assistant (EA) will provide administrative support and work directly with the Senior Director of the Global Energy Transition Initiative (GETI), including broader support for this ten-person team. This position reports to the Associate Director, Programs Administration, who oversees the EA team within the larger Programs team and provides mentorship and guidance on managing workloads and capacity effectively.

Responsibilities include fast-paced and often complex scheduling and calendar management; intermediary coordination with funders and other key stakeholders; coordinating logistics and materials for meetings and events; assisting with travel arrangements and expense reporting; and other related duties as needed.

The Programs department leads ClimateWorks’ strategies and grantmaking to advance climate solutions around the world. The team works alongside funders, regional grantmakers, field experts, and frontline leaders to design, implement, and steward high-impact grantmaking portfolios across sectors. Focus areas include renewable energy, industrial decarbonization, electric transport, sustainable finance, adaptation and resilience, and more.

ClimateWorks Foundation’s Global Energy Transition Initiative (GETI) supports efforts to rapidly transform the global power sector toward clean energy, beginning with 15 emerging economies across Africa, Asia, and Latin America. The initiative advances clean energy deployment and its benefits, including job creation, local manufacturing, improved infrastructure, public health, and affordable and accessible power.

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as Global but will consider US Flexible. Location in the UK is preferred, with Europe and the US East Coast also considered.

ClimateWorks offers an excellent benefits package and a competitive salary commensurate with experience, with a geographic differential based on location. International salary ranges are determined based on location and local cost of labor. For example, the salary range for this position in the United Kingdom would be GBP 61,000–70,000 annually. A competitive benefits package is offered through Pebl, a third-party PEO.

ClimateWorks’ culture is rooted in collaboration, humility, curiosity, learning, and risk-taking. As a globally distributed organization, ClimateWorks offers multiple opportunities each year for staff to meet in person. Staff are expected to attend an in-town week in San Francisco, an all-staff retreat, and a department retreat annually.

ClimateWorks Foundation is a catalyst for accelerating climate progress, connecting funders and implementing organizations worldwide to identify and scale transformative solutions across sectors and geographies. Since 2008, ClimateWorks has granted over $2 billion to more than 850 grantees across 50 countries, working with over 80 funders.

ClimateWorks Foundation is an Equal Opportunity Employer and is committed to equal employment opportunity, reasonable accommodations, and a diverse, inclusive, and equitable work environment.

• 5+ years of administrative work experience, with 2+ years in a senior administrator or executive assistant role.
• Experience working with international partners and scheduling and coordinating across international time zones.
• Previous experience maintaining complex calendars and coordinating meetings and events.
• Experience working with a global team to plan logistics for effective group calls and meetings.
• Outstanding verbal and written communication skills; native English speaker.
• Attention to detail and strong organizational skills.
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Docs.
• Ability to judge the relative importance of issues and act independently to address them, applying appropriate urgency and drive to achieve results.
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multitask.
• Good interpersonal communication skills.
• Ability to quickly and accurately analyze problems and identify appropriate solutions.
• Ability to handle sensitive matters with discretion.
• Tact, poise, professionalism, diplomacy, a good sense of humor, and the ability to work with a team and interact with people from all walks of life.
• Ability to work effectively and efficiently, both virtually and in person, with minimal supervision.
• Commitment to a diverse, inclusive, and equitable work environment.
• Willingness to travel at least a couple of times a year.
• Nice to have: BS or BA degree.
• Nice to have: Experience with Salesforce, Asana, and Stova or another event management platform.
• Nice to have: Past work at a philanthropic and/or environmental organization.
• Location in the UK preferred; Europe and US East Coast also considered.

• Manage the Senior Director’s calendar and broader team calendars for alignment.
• Create and fill out scheduling polls and assist in scheduling internal and external group meetings.
• Coordinate with the CWF travel agent and assist with domestic and international travel arrangements, including flights, hotels, ground transportation, and other logistics.
• Ensure the Senior Director is fully briefed and prepared for meetings, events, and trips, including obtaining background information and providing detailed itineraries.
• Coordinate with funders and other key stakeholders.
• Coordinate logistics and materials for meetings and events.
• Assist with expense reporting and perform other related duties as needed.