Executive Assistant to the CEO (Remote)

At Percona, we believe an open world is a better world. Our mission is to enable everyone to innovate freely by providing the best open source database software, support, and services. Our technical teams are experts in MySQL, MongoDB, PostgreSQL, and MariaDB.

Percona is a remote-only and globally dispersed workforce, with colleagues in more than 50 countries. We offer a collaborative, highly engaged culture where ideas are welcome and every voice is heard.

The Executive Assistant maintains the CEO’s schedule and provides backup administrative support to the Executive Leadership Team. This role is key to ensuring the CEO has strong administrative support to sustain Percona’s success.

Percona offers benefits including flexible work hours, paid time off, equipment for your remote office, career development funds, connectivity allowances, and the opportunity to participate in an equity incentive plan. Additional programs support work-life balance, social responsibility, and professional development.

• At least 3 years of experience in an executive assistant or administrative support role
• Fluent spoken and written English
• Ability to work remotely with alignment to the Central European Timezone
• Strong organizational skills
• Prior experience supporting executive leadership in a technology or software company preferred
• Demonstrated discretion and confidentiality when handling sensitive information
• Strong written communication skills
• Ability to work independently with minimal direction
• Ability to accept feedback
• Communicates clearly and professionally, conveying confidence under pressure
• Outgoing and friendly personality, representing Percona and its CEO
• Flexibility when situations require it
• Ability to navigate ambiguity and collaborate with others to identify solutions
• Initiative, humility, and a commitment to continuous improvement

• Manage and maintain the CEO’s calendar
• Assist the CEO with documents, project plans, and presentations
• Prepare for board meetings, including board presentations and related materials
• Coordinate meetings with the CEO and Percona board
• Manage recurring annual, quarterly, monthly, and weekly meetings, including departmental meetings and monthly company calls
• Support the CEO’s conference talk submissions and preparation
• Arrange CEO travel, including airline and accommodation reservations
• Provide Zoom links, attend meetings, take minutes, and publish decisions and actions
• Assist with email backlog as needed, triaging and responding to priority communications
• Manage and submit expense reports as requested
• Facilitate follow-through on meeting decisions and action items
• Provide backup administrative support to the Executive Leadership Team
• Perform other duties as assigned