Job Description
Percona believes an open world is a better world. Its mission is to enable everyone to innovate freely by providing open source database software, support, and services. Percona helps databases and applications run better through expertise and open source software, with technical teams specializing in MySQL, MongoDB, PostgreSQL, and MariaDB.
Percona is a remote-only, globally dispersed workforce with colleagues in more than 50 countries. The company offers a collaborative, highly engaged culture where ideas are welcome and employees' voices are heard.
The Executive Assistant will maintain the Chief Executive Officer's schedule and provide backup administrative support to the Executive Leadership Team. This role is key to ensuring the CEO has strong administrative support to sustain Percona's success.
Percona offers benefits including flexible work hours, paid time off programs, remote-office equipment, career development funding, connectivity allowances, and participation in an equity incentive plan. Additional programs support work-life balance, social responsibility, and professional development.
Requirements
- Minimum of 3 years of experience in an executive assistant or administrative support role.
- Fluent spoken and written English.
- Ability to work remotely while aligning with the Central European Time Zone.
- Strong organizational skills.
- Prior experience supporting executive leadership in a technology or software company preferred.
- Demonstrated discretion and confidentiality when handling sensitive information.
- Strong written communication skills.
- Demonstrated ability to work independently with minimal direction.
- Demonstrated ability to accept feedback from others.
- Communicates clearly and professionally, conveying confidence even under pressure.
- Outgoing and friendly personality, with the ability to represent Percona and its CEO.
- Ability to be flexible when circumstances require it.
- Ability to navigate ambiguity and collaborate with others to identify solutions.
- Initiative, a results-oriented approach, humility, and a commitment to continuous improvement.
Responsibilities
- Manage and maintain the Percona CEO's calendar.
- Assist the CEO in producing documents, project plans, and presentations as required.
- Assist the CEO in preparing for board meetings, including board presentations and associated materials.
- Collaborate with the CEO and Percona board to coordinate meetings.
- Manage and maintain annual, quarterly, monthly, and weekly recurring meetings, including departmental meetings and monthly all-company calls.
- Support the CEO's conference talk submissions and preparation.
- Arrange travel for the CEO, including booking airline and accommodation reservations.
- Provide Zoom links, attend meetings, take minutes, and publish decisions and action items.
- Assist with the CEO's email backlog as needed to ensure timely triage and responses to priority communications.
- Manage and submit expense reports as requested.
- Facilitate follow-through on meeting decisions and action items.
- Perform other duties as assigned.