Executive Assistant

Protege is building a solution to one of AI’s biggest unmet needs: access to the right training data. The Protege platform enables the secure, efficient, and privacy-centric exchange of AI training data. Backed by world-class investors, Protege is already powering partnerships with ambitious AI teams.

Protege is a lean, fast-moving, high-trust team of builders focused on velocity and impact. The company’s culture is suited to people who thrive on ambiguity, own outcomes, and want to shape the future of data and AI.

Protege is hiring an Executive Assistant to serve as the primary partner to the Chief Scientific Officer, while providing additional support to two other executives as business needs evolve. This role goes beyond calendar and travel management: it requires understanding priorities, retaining context, anticipating needs, and protecting executive focus while keeping the business moving.

The company is looking for someone who has operated in an early-stage, hypergrowth, or similarly high-intensity environment. Experience at an AI, data, or technology company supporting scientific, research, data, or product leaders is strongly preferred. The ideal candidate learns quickly, follows complex discussions, makes informed decisions, and uses AI to synthesize information, improve workflows, and create leverage.

Protege values integrity, resourcefulness, urgency, kindness, candor, collaboration, accountability, ownership, and a commitment to excellence.

• 5+ years of experience supporting senior leaders in an early-stage, hypergrowth, or similarly fast-moving company.
• Experience within AI, data, or technology is strongly preferred; experience supporting scientific, research, data, or product leaders is preferred.
• Genuine interest in how the business works, with the ability to learn complex subject matter quickly, retain context, connect information, and recognize patterns.
• Naturally use AI to synthesize information, prepare executives, automate repetitive work, and improve workflows; experiment with new tools while understanding when human judgment is essential.
• Take ownership, make thoughtful recommendations, and act independently while knowing when executive attention is needed.
• Remain calm when communication is direct, timelines are compressed, and priorities change quickly.
• Communicate directly and concisely, adapt to different working styles, and tactfully redirect stakeholders and reinforce commitments.
• Build systems to manage details and competing priorities, and adapt quickly as needs change.
• Handle sensitive information with discretion, integrity, and sound judgment.

• Serve as the primary Executive Assistant to the Chief Scientific Officer and provide additional support to two other executives as business needs evolve.
• Develop a strong understanding of executive priorities and ongoing work, connecting context across meetings, Slack, email, and cross-functional discussions.
• Own complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands.
• Triage inbound requests and determine what should be scheduled, redirected, delegated, or escalated.
• Anticipate needs and act proactively to protect focus time, involve the right stakeholders, and surface issues before they become blockers.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements.
• Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality.
• Partner closely with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities.
• Support cross-functional projects, People initiatives, and company offsites as opportunities arise.