Executive Assistant to the President & CEO

Women Donors Network (WDN) and its 501(c)(4) affiliate, Women Donors Action (WDA), are hiring a full-time Executive Assistant to serve as a trusted executive administrative partner to the President & CEO. This role combines executive support, relationship management, and project management to advance leadership priorities and ensure the smooth functioning of the Executive Office.

The Executive Assistant reports to the Chief of Staff and works day to day as the dedicated partner to the President & CEO, with targeted support for the Executive Team as directed. The position is remote within the United States, with a strong preference for candidates in the Pacific Time Zone. Weekday Pacific Time availability, occasional work outside regular business hours, and occasional domestic travel are required.

WDN is a national network of women, nonbinary, and gender-expansive individuals committed to gender, racial, economic, and climate justice. Its team is geographically distributed and works to connect, grow, fund, and mobilize donor organizers in solidarity with movements for change.

The base salary is $125,000 per year. Benefits include medical, dental, and vision insurance; employer 401(k) contributions and matching; paid vacation, sick leave, and holidays; and support for remote work and professional development.

• At least 8 years of executive administrative support experience, including support for executive team members.
• Demonstrated experience and comfort working remotely.
• Expertise in executive administration, including scheduling, travel coordination, correspondence, meeting preparation, and project tracking.
• Strong project management skills, including managing multiple workstreams, competing deadlines, dependencies, owners, and timelines.
• Ability to steward an executive’s workflow and schedule, align commitments with priorities, and anticipate logistical needs.
• Experience handling sensitive organizational, staff, donor, and personal information with discretion.
• Previous experience supporting a Board of Directors, including coordinating meetings, retreats, materials, communications, and accurate minutes. Multi-entity board experience is a plus.
• Experience collaborating with a Chief of Staff or similar senior partner and coordinating priorities across stakeholders.
• Fluency with remote technologies, including Google Workspace, AI, project management systems, multiple calendars and platforms, presentation decks, CRM data, and virtual meetings.
• Strong judgment, emotional intelligence, proactive communication, initiative, integrity, accountability, and relationship-building skills.
• Deep commitment to WDN’s mission, values, and social justice strategy.
• Must be based in the United States and able to work weekday hours in the Pacific Time Zone, with flexibility outside regular business hours and occasional domestic travel.

• Develop and streamline priorities, systems, and workflows that support the President & CEO.
• Manage the President & CEO’s complex calendar and scheduling, arranging appointments, meetings, and travel while aligning trade-offs and competing priorities.
• Manage the CEO’s inbox and executive correspondence, prioritize requests, draft responses, and coordinate timely follow-through.
• Collaborate with the WDN Leadership Team to prepare the President & CEO for meetings, events, and key decisions.
• Support relationship management and timely communications with staff, consultants, members, Board members, and external partners.
• Prepare meeting and event materials, attend meetings as needed, take minutes, and track action items and deliverables.
• Coordinate expenses, itineraries, and logistics for travel, speaking engagements, and events.
• Protect and maximize the President & CEO’s time by anticipating scheduling needs and preventing conflicts.
• Partner with the Chief of Staff on Executive Office priorities and collaborate with the Leadership Team and other stakeholders.
• Maintain digital files and records for Executive Office document, knowledge, and information management.
• Plan and execute Executive Office special projects from start to finish, managing timelines, budgets, and expectations.
• Provide additional administrative and executive support as needed.
• Serve as a primary point of contact between the Executive Office and the WDN and WDA Boards.
• Support the Chief of Staff in developing and delivering effective board meetings, presentations, and communications.
• Schedule, plan, and execute board meetings and retreats in partnership with the Chief of Staff, President & CEO, and Board Leadership.
• Participate in team meetings and projects, support onboarding and training, complete responsibilities on time, and pursue professional growth and continuous learning.