Executive Assistant II

Aflac is an industry leader in voluntary insurance products that pay cash directly to policyholders. The company develops and empowers its people, cultivates relationships, gives back to the community, and celebrates success.

This role is remote for employees living more than 50 miles from Aflac offices in Columbus, Georgia, or Columbia, South Carolina, and hybrid for those within 50 miles. Remote employees must work from home within the continental United States and may occasionally be asked to come to an office based on business needs.

The salary range is $46,000–$60,000 annually. Compensation offers consider factors including education, experience, certifications, geographic location, and peer compensation. Benefits include medical, dental, and vision coverage, a 401(k), annual bonuses, paid holidays, and paid time off.

• High school graduate.
• Four years of administrative support experience, including one year supporting executive-level management, or an equivalent combination of education and experience.
• Excellent oral, written, and interpersonal communication skills, including discretion, judgment, and diplomacy when dealing with internal and external customers and senior and executive management.
• Self-starter.
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) certification preferred.
• Bachelor's degree preferred.

• Prepare sensitive or routine correspondence from drafts or verbal instructions; prepare and process routine forms and documents; and respond to inquiries.
• Serve as a liaison between executives, managers, and visitors; review requests, schedule appointments, and resolve problems using knowledge of company policies, procedures, and projects.
• Receive, screen, and route calls; place calls; receive visitors; arrange appointments; and maintain the executive calendar.
• Coordinate travel arrangements and meetings, prepare agendas and presentation materials, and take and prepare meeting minutes.
• Maintain office supply inventory and initiate purchase orders; reconcile invoices and track expenses against budgets; compile data and assist with departmental budget development; and submit expenses for payment or reimbursement.
• Maintain accurate filing systems and departmental records, release information according to company policies, audit and purge outdated files, and protect record confidentiality.
• Provide administrative support for departmental operations and assist with training and developing subordinate secretaries and other administrative staff.
• Support the leadership team by coordinating divisional and departmental meetings and events, as well as company events such as Employee Appreciation Week and holiday celebrations.
• Perform other duties as required.