Executive Assistant/Chief of Staff to the Office of the President

TopDog Law is a nationally scaling personal injury firm that manages the client experience end to end, from marketing and intake through litigation. After growing 2–3x year over year for three years, the firm is building the operations, systems, and teams needed to scale without sacrificing quality or culture. TopDog Law is fully remote and values ownership, open communication, and speed.

This is not a traditional administrative role. As a force multiplier for the President, you will clear the path for a fast-moving leader working across email, Slack, legal operations, board communications, financial approvals, executive onboarding, and many internal and external stakeholders. You will be a trusted right hand who helps set priorities, surfaces what matters, and uses sound judgment to offer candid guidance.

The role is full-time and offers a base salary of $100,000–$150,000, commensurate with experience. Benefits include medical, dental, and vision insurance, a 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.

TopDog Law values adaptability, commitment, humility, ownership, urgency, and a growth-oriented mindset.

• Outstanding written communication skills, including the ability to draft in the voice of a senior leader
• Relentless organizational instincts and strong attention to detail
• Project management experience
• Proven experience analyzing data and running reports
• Stakeholder relationship management experience
• High emotional intelligence, professional discretion, and confidence communicating candidly with a leader
• Experience creating presentations and decks
• Comfort creating structure in ambiguous, fast-moving environments
• Technology fluency, including essential Excel and PowerPoint skills
• Proficiency with calendaring, project tracking, email, and Slack, and the ability to learn new tools quickly
• C-suite executive assistant experience at a high-growth company with 400+ employees
• Fluency with AI tools such as Claude, ChatGPT, or similar in everyday work
• Exposure to legal, financial services, or multi-state operations
• Ability to demonstrate organization, analytical thinking, and proactivity

• Run the President’s daily check-in, align priorities, surface risks, and flag when urgent tasks are crowding out strategic work
• Own the President’s inbox and Slack by triaging, drafting, routing, and ensuring nothing requiring attention is dropped
• Turn recorded meeting transcripts into clear action items within 24 hours and track them through completion
• Manage the calendar end to end, protect high-leverage time, and coordinate across executives, attorneys, and external partners
• Coordinate across operations, finance, technology, and people teams, tracking open items on key hires, state launches, and board follow-ups
• Support executive onboarding, travel logistics, off-sites, and board meeting preparation
• Provide direct, honest pushback when needed and exercise judgment about when to do so