Senior Executive Assistant

Commerce is seeking a Senior Executive Assistant, Board Liaison, to serve as a trusted strategic partner to assigned executives, with a specialized focus on supporting the Board of Directors. The role combines executive support, board coordination, sound judgment, and discretion in a fast-paced environment.

This position is part of a global Executive Assistant team and can be remote or based in Austin. Austin-based team members are required to work onsite at a coworking space at least once a week. Occasional travel may be required.

The national base salary range is $92,500 to $110,000 annually. The role may also be eligible for variable compensation, equity, and benefits in accordance with local policies.

• Bachelor’s degree or equivalent experience.
• 7+ years of experience supporting C-level or senior executives, preferably in a technology environment.
• Experience supporting a board of directors or in a governance setting is a plus.
• Advanced calendar management across multiple time zones and competing priorities.
• Exceptional organizational and time-management skills, with meticulous attention to detail and accuracy.
• Sound independent judgment and proven discretion with highly confidential and sensitive information.
• Expert written and verbal communication skills and executive presence.
• Strong interpersonal skills and the ability to build trust and credibility at every level.
• Proactive problem-solving, decision-making, and follow-through.
• High emotional intelligence, professional maturity, and composure under pressure.
• Ability to work independently or as part of a global team across time zones.
• Adaptability in an environment where priorities shift quickly.
• Curiosity about and comfort with AI productivity tools such as Claude for drafting, summarizing, and research.
• Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, Slides, Sheets, and Meet.
• Preferred: Slack, Navan, Zoom, Microsoft Office, DocuSign, and Adobe Acrobat.
• Austin-based team members must work onsite at the coworking space at least once a week.
• Ability to travel occasionally for executive meetings, offsites, or other business needs.

• Coordinate Board meeting scheduling, agenda preparation, and advance distribution of materials in compliance with bylaws and governance requirements.
• Coordinate logistics for ad hoc committee meetings and other Board and executive office needs, including investor relations activities such as earnings calls and conferences.
• Process Board member expense reports and partner with Accounts Payable on reconciliation and approvals; support expense reporting for assigned executives as needed.
• Maintain strict confidentiality and discretion in all Board-related matters and communications.
• Manage complex calendars across multiple time zones and lines of business, gatekeeping access to executive time and offices.
• Partner with executives to anticipate needs, set priorities, and handle sensitive matters with independent judgment.
• Coordinate leadership team meeting agendas, follow up on action items and scheduling needs, and attend meetings and take notes as appropriate.
• Prepare executive-level materials and briefings, and assist with drafting and editing communications.
• Research, prioritize, and follow up on incoming issues, including confidential matters, determining appropriate responses or referrals.
• Plan and coordinate internal and external meetings and events, including team offsites, partnering with Facilities, IT, and Finance on space, technical needs, vendors, catering, and budgets.
• Maintain organized filing systems and manage corporate records, Board documents, and the company data room.
• Arrange travel for Board members and assigned executives, including flights, hotels, ground transportation, meals, and detailed agendas.
• For Austin-based team members, support the coworking space with light office duties such as mail handling and badges, and related ad hoc needs.