Executive Assistant

Protege is building a platform for the secure, efficient, and privacy-centric exchange of AI training data. Backed by world-class investors, the company works with ambitious teams in AI and is focused on solving a major challenge in the industry.

Protege is a lean, fast-moving, high-trust team. The company values people who thrive amid ambiguity, take ownership of outcomes, and want to help shape the future of data and AI.

Protege is hiring an Executive Assistant to serve as the primary partner to its Chief Scientific Officer, with additional support for two other executives as business needs evolve. This role calls for someone who understands executive priorities and context, anticipates needs, and protects executive focus while keeping the business moving. Experience in an early-stage, hypergrowth, or similarly high-intensity environment is sought; experience at an AI, data, or technology company supporting scientific, research, data, or product leaders is strongly preferred. The ideal candidate uses AI to synthesize information, improve workflows, and create meaningful leverage.

• At least 5 years of experience supporting senior leaders in an early-stage, hypergrowth, or similarly fast-moving company.
• Experience within AI, data, or technology is strongly preferred.
• Ability to learn complex subject matter quickly, retain context, connect information across conversations, and recognize patterns.
• Uses AI to synthesize information, prepare executives, automate repetitive work, and improve workflows, while applying sound human judgment.
• Proactive and decisive, with the ability to take ownership, make thoughtful recommendations, and act independently when appropriate.
• Calm under pressure and able to adapt to direct communication, compressed timelines, and rapidly changing priorities.
• Clear, concise communicator who can adapt to different working styles and tactfully redirect stakeholders.
• Highly organized and adaptable, with sound judgment, discretion, and integrity when handling sensitive information.

• Serve as the primary Executive Assistant to the Chief Scientific Officer and provide additional support to two other executives as business needs evolve.
• Build a strong understanding of executive priorities and ongoing work, connecting context across meetings, Slack, email, and cross-functional discussions.
• Manage complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands.
• Triage inbound requests and determine what should be scheduled, redirected, delegated, or escalated.
• Anticipate needs by protecting focus time, involving appropriate stakeholders, and surfacing potential issues before they become blockers.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and related requirements.
• Provide occasional personal-assistant support to the Chief Scientific Officer and Co-Founder with discretion and confidentiality.
• Partner with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities.
• Support cross-functional projects, People initiatives, and company offsites as opportunities arise.