Executive Assistant, Chief People Officer

Figma is growing a team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life, streamline workflows, move faster, and collaborate in real time from anywhere in the world.

We are seeking an Executive Assistant to support Figma’s Chief People Officer and VP, Talent by strategically managing the day-to-day administrative and operational needs of the People organization while contributing to projects and initiatives that drive company priorities.

The role will help leaders and teams stay organized, aligned, and focused while scaling for growth and delivering an exceptional internal and external experience. It will also involve reinforcing Figma’s culture and values and collaborating cross-functionally with the broader People organization and stakeholders across Figma.

This is a full-time role based out of Figma’s San Francisco Hub. Figma offers equity, competitive benefits, and an annual base salary range of $153,000 to $269,000 USD.

• 7+ years of experience in a senior administrative support role
• Previous experience supporting a VP or C-Suite executive
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of internal and external stakeholders, both in person and online
• Ability to shift gears and prioritize based on volume and urgency while anticipating needs and connecting dots across competing demands
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations
• Experience with Figma’s product suite is a plus
• Experience supporting teams of 100+ people, particularly complex global teams, is a plus
• Previous experience supporting People or Recruiting teams is a plus

• Support executives with calendars, travel, meetings, agendas, preparation, tasks, notes, and emails
• Serve as a strategic thought and execution partner to executives and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify opportunities to optimize executives’ time and make recommendations regarding time management, prioritization, and business needs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events
• Manage ad hoc project management needs as required
• Act as a delegate for executives by signing off on expenses, approving purchase orders, and managing other tools in accordance with internal policy
• Identify opportunities for process optimization across team and company workflows
• Prepare and build content, presentations, and key documents for leaders