Executive Assistant, People

Figma is growing a team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life, from brainstorming and prototyping to translating designs into code and iterating with AI. The platform empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world.

As Executive Assistant to three senior leaders—the VP, Workplace & Real Estate; VP, Reward & Wellness; and Director, HR Operations—you will keep leaders and teams organized and aligned, help them maintain focus while scaling for growth, and deliver an exceptional internal and external experience. You will strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values into the work, and collaborate cross-functionally with the broader People Organization and stakeholders across Figma.

This is a full-time role based out of Figma’s San Francisco Hub. Figma offers equity and a competitive benefits package, including health, dental, and vision coverage, retirement benefits, parental leave, wellness benefits, paid time off, and an annual bonus plan for eligible non-sales roles.

• 6+ years of experience in a senior administrative support role.
• Experience working in a fast-paced environment, with the ability to adapt quickly to changing demands and a dedication to fostering inclusivity and navigating initiatives through an optimistic lens.
• Outstanding communication skills and the ability to connect with a broad spectrum of internal and external stakeholders, both in person and online.
• Ability to shift gears and prioritize based on the volume and urgency of requests.
• Expertise in prioritizing, connecting dots, and anticipating needs, along with a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality.
• Experience with Figma’s product suite is a plus.
• Experience supporting teams of 100+ people, particularly complex global teams, is a plus.
• Previous experience supporting Recruiting or Workplace teams is a plus.

• Assist the executives with calendars, travel, meetings, tasks, notes, and emails.
• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning.
• Identify opportunities to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs.
• Act as a delegate for the VPs by signing off on expenses, approving purchase orders, and managing other tools as needed while adhering to internal policy.
• Identify opportunities for process optimization across team and company workflows.
• Prepare and build content, presentations, and key documents for the VPs.
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events.