Job Description
Explera DMC is a B2B destination management company. Travel agents and tour operators book hotels, transfers, tours, guides and events through Explera, while teams in Thailand, Japan, South Korea, India and Hong Kong arrange and deliver those services. The company also hires for remote roles open to candidates worldwide.
We are seeking a proactive, organised and discreet Executive Assistant to support the CEO across offices and remote teams. You can be based anywhere in the world. This remote role includes frequent travel alongside the CEO and works South Asia hours: 10:00 AM–6:00 PM India time, Monday to Saturday, and sometimes Sunday when needed. Reasonable after-hours availability is also required for urgent matters.
This role suits an experienced EA, PA or secretary who acts without waiting to be told, keeps the CEO informed without overloading them, and follows up until tasks are done.
Compensation is USD 100–400 per month, depending on the candidate and decided after the interview. All business-trip travel expenses, including flights, hotels, meals and visas, are covered. Benefits include working directly with the CEO, international business travel, joining a growing DMC with a strong compliance culture, and autonomy to own the role and drive process improvements.
Requirements
- At least 1 year's experience as an Executive Assistant, PA or Secretary to a senior executive; 3 years or more is a strong advantage.
- Excellent written and spoken English.
- Daily user of Google Workspace or Outlook and a task tool such as Notion, Asana or Trello.
- Experience managing calendars across time zones and arranging international travel.
- Able to work 10:00 AM–6:00 PM India time, Monday to Saturday (sometimes Sunday), and respond to urgent messages outside those hours.
- Valid passport and willingness to travel internationally, sometimes at short notice.
- Own reliable laptop and smartphone, and a stable internet connection.
- Discreet, calm under pressure and highly organised.
- Graduate in any discipline.
Responsibilities
- Manage the CEO's calendar across several time zones, avoid conflicts and protect time for priorities.
- Schedule meetings with partners, suppliers and the team; prepare agendas and briefing notes.
- Take minutes and track every action point to completion.
- Manage the CEO's inbox, flag urgent items and draft replies for approval.
- Write clear, professional emails and messages to partners, suppliers and the team.
- Handle confidential information with complete discretion.
- Plan and book international travel, including flights, hotels, visas, transfers and on-the-ground meetings.
- Travel with the CEO on business trips when needed, sometimes at short notice.
- Resolve travel problems quickly, including delays, cancellations and rebooking.
- Assign tasks from the CEO to the right team members and follow up until completion.
- Prepare a short daily task report the CEO can read in two minutes.
- Escalate missed deadlines early, with the facts and a proposed next step.
- Stay reachable after working hours for urgent emails, schedule changes, travel issues and task follow-ups.
- Keep the CEO's documents, contacts and files organised and up to date.