Senior Executive Assistant

Persona is recruiting an experienced Senior Executive Assistant for one client company to provide executive support and operational follow-through. Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with ambitious companies.

This is a highly experienced, tech-savvy role providing strategic support to a client's executive team. The Senior Executive Assistant will leverage advanced technical and project-management tools to streamline workflows, automate repetitive tasks, and operate as an executive force multiplier.

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support. Benefits include industry-leading salaries, permanent work-from-anywhere flexibility, growth opportunities, full benefits, and a collaborative, people-first culture.

• 5+ years as an Executive Assistant supporting C-level executives
• Demonstrated expertise managing complex schedules and high-level projects
• High proficiency with office productivity software, communication tools, and scheduling platforms
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication
• Fully fluent in English
• Skilled in modern apps and technology
• Ability to commit long-term and full-time
• Preferred: Experience in a technology-driven environment or familiarity with automation tools such as Zapier, Make, or AI assistants
• Preferred: Experience supporting startup founders or VC partners
• Preferred: Familiarity with project management platforms such as Asana, ClickUp, or Notion
• Core competencies: Impeccable interpersonal and communication skills; builds relationships across stakeholders; agile prioritizer with strong judgment; anticipates problems and solves with minimal supervision; discreet, adaptable, and consistently professional

• Manage complex calendars across time zones; prioritize engagements and adjust as needed
• Coordinate travel arrangements and itineraries; handle logistics for smooth experiences
• Act as liaison between executives and other departments, clients, and external partners
• Prepare, review, and format documents, presentations, and reports with high professionalism
• Manage email; flag priority messages; ensure timely responses
• Track project timelines and deliverables; ensure milestones are met
• Manage and prioritize multiple concurrent tasks while maintaining detail
• Use advanced productivity software, including Microsoft 365, Google Workspace, and project-management tools, to optimize workflows
• Automate repetitive tasks where possible using tools such as Zapier, Make, scripts, and AI assistants
• Leverage scheduling tools, CRM systems, and data-management platforms
• Handle expense reporting, billing, and reimbursements
• Conduct research and compile information to support executive decisions