Executive Assistant

RapidSOS is a mission-driven public safety AI company that turns data from its global Safety Network into life-saving intelligence for emergency response. Its network includes more than 730 million connected devices and more than 325 global technology companies, serving more than 23,600 agencies and 1.2 million first responders. RapidSOS has supported more than 1.1 billion emergencies in 16 countries.

As RapidSOS scales into its next phase, the Executive Assistant will directly support the CEO and President/COO, coordinate key business rhythms, and help build AI-powered workflows that improve executive productivity and operational efficiency. This role suits someone who is AI-forward, low-ego, fast-moving, and eager to grow their responsibilities.

The role is remote in the United States. Starting salary is $50,000–$100,000, depending on job-related factors, and the position is eligible for equity options. RapidSOS offers competitive benefits and the opportunity to work with a passionate team in a dynamic, flexible startup environment.

• 1–2+ years of professional work experience, ideally as an administrative assistant, executive assistant, or paralegal; internship experience is welcome. Experience supporting or working with senior executives is preferred.
• A track record of excelling, a strong work ethic, and the grit and resilience to maintain high standards when the pace intensifies.
• A fast, structured thinker and problem solver who learns quickly and follows through on commitments.
• AI-forward, ideally with experience using agents and automation beyond basic prompts, and eager to build workflows that improve executive office operations.
• Proficiency with Google Workspace, including Docs, Sheets, and Slides.
• Highly organized and detail-oriented, with careful proofreading skills and the ability to track requests through final follow-up.
• Polished written and verbal communication skills; able to listen closely, take clear notes, engage with stakeholders, and handle confidential information with discretion.
• Low ego, high integrity, strong ownership, and a growth mindset; open to feedback and training and ready to take on more responsibility.
• Agile and proactive, comfortable with ambiguity, changing priorities, and anticipating others’ needs.
• Positive, committed, and willing to go the extra mile, with flexibility to remain reachable when needed, including evenings, weekends, global time zones, and urgent situations.

• Own the CEO’s and COO’s calendars, inboxes, and priorities, and draft, edit, and manage correspondence and briefing notes to prepare them for key meetings.
• Build and maintain AI-powered workflows and agents to automate and improve the speed and quality of the executives’ day-to-day work.
• Serve as a polished point of contact for board members, investors, customers, partners, and employees on behalf of both executives, coordinating with relevant internal owners.
• Manage end-to-end logistics for quarterly board meetings, including materials timelines and distribution, and coordinate investor meetings and briefing materials with Corporate Development and Finance.
• Support the leadership operating cadence, including Executive Leadership Team meetings and offsites, by managing scheduling, agendas, and pre-reads; capturing decisions; and tracking action items to completion.
• Book and manage domestic and international executive travel in Navan and coordinate logistics and agendas for on-site customer visits.
• Manage conference, speaking, and industry event commitments, including evaluating invitations, handling registration and logistics, and coordinating briefing materials with relevant teams.
• Coordinate logistics for all-hands meetings, town halls, and other company-wide forums led by the CEO and COO, and arrange interview logistics for senior candidates meeting with the executives.
• Run outreach programs for board members, investors, customers, and partners by sourcing vendors and meeting international shipping deadlines.
• Manage the executive office budget for gifts, events, and offsites; process vendor invoices; track spending; and ensure Ramp expenses and receipts meet policy deadlines.