Executive Assistant

Foundant builds mission-critical software for the social good ecosystem, helping foundations, grantmakers, nonprofits, and community organizations streamline their work and maximize their impact. Its team of approximately 350 people across six countries shares a commitment to serving these communities.

This is a remote-first role for someone working core Pacific Time business hours. Foundant also has office hubs in Bozeman, Montana; Toronto, Canada; and Dublin, Ireland. Occasional travel is required for board meetings, executive offsites, and company gatherings.

Foundant offers competitive salary and benefits, tuition and lifestyle reimbursements, mindfulness and fitness initiatives, flexible PTO, professional development, internal mobility, autonomy, and employee recognition. Foundant is an equal opportunity employer and provides accommodations throughout the interview and employment process.

• 5+ years of executive administrative experience supporting C-level leaders, including at least 3 years directly supporting the CEO of a company with a minimum of $50 million in revenue.
• Advanced proficiency with Microsoft 365, especially Outlook for complex, high-volume scheduling, Teams, and SharePoint document organization.
• Working experience with an expense or spend management platform such as Airbase, Ramp, or Paylocity; an e-signature solution such as Ironclad, DocuSign, or Adobe Sign; and Salesforce for basic lookup and tracking.
• Working proficiency with Claude or a comparable large language model for information synthesis and workflow efficiency.
• Availability to work core Pacific Time business hours.
• Ability to travel occasionally for board meetings, executive offsites, and company gatherings.
• Legally eligible to work in the United States.
• Experience in a private equity-backed, venture-scaled, or rapidly growing enterprise is preferred.
• Able to manage shifting priorities independently, communicate directly, hold stakeholders accountable constructively, anticipate dependencies and downstream effects, and use sound business judgment.
• Stays current on relevant platforms and AI tools and responds constructively to feedback.

• Own the CEO’s calendar end to end, resolve scheduling conflicts, manage constant change, and protect uninterrupted focus time.
• Manage the administrative lifecycle of Executive Leadership Team operations, including coordinating agendas and attendance, enforcing deadlines, compiling reporting packages, and distributing pre-reads at least 48 hours before meetings.
• Plan agendas and logistics for executive offsites, board meetings, and other in-person events.
• Serve as a clear, professional point of contact for board members, private equity partners, clients, and internal leadership.
• Track executive action items through completion, manage signature routing, and advance workflows independently by presenting resolved, pre-vetted options.
• Manage monthly executive expense reporting, compliance tracking, and internal routing; reconcile transaction details with corporate finance and private equity audit requirements.
• Use AI tools to synthesize information and improve workflow efficiency while applying independent judgment to the results.
• Perform other duties as assigned.