Executive Assistant

Payward, the parent company behind Kraken and other financial technology businesses, builds globally accessible financial infrastructure to advance an open financial system. Founded in 2011, Kraken is a crypto platform serving individuals and institutions around the world.

Kraken is seeking a highly organized and proactive Senior Executive Assistant to support senior leadership in the CEO office, including within a Co-CEO leadership model. The role provides high-level administrative support and helps ensure projects, budgets, travel, and events run smoothly. The ideal candidate has experience or familiarity with communications and executive affairs and can thrive in a fast-paced environment.

The target annual salary range is $72,600–$145,200, excluding potential bonus, equity, wellness allowance, and other benefits. Compensation depends on factors such as skillset, experience, and job scope.

• 8+ years of proven experience as an executive assistant, administrative manager, or in a similar role supporting senior leadership, ideally within a CEO office or multi-executive leadership structure.
• Ability to maintain confidentiality and exercise discretion and professionalism when handling sensitive information.
• Strong organizational skills, exceptional attention to detail, and ability to manage multiple priorities in a fast-paced setting with demanding timeframes.
• Ability to improve processes, bring order to disorganized situations, and remain calm during periods of change.
• Strong sense of urgency and ability to complete tasks quickly while anticipating upcoming needs.
• High proficiency with Google Suite, MS Office Suite, Adobe Suite, and MacOS, along with general technology aptitude.
• Familiarity with communications strategies, executive affairs, and leadership environments.
• Excellent written and verbal communication skills.
• Flexibility to work across all time zones.
• Nice to have: experience in budget tracking, travel coordination, event planning, and stakeholder engagement.
• Nice to have: comfort working across multiple teams, time zones, and with external partners.
• Nice to have: a proactive, problem-solving mindset focused on efficiency.

• Coordinate closely with other executive assistants in the CEO office, sharing information and responsibilities to provide seamless support across leaders.
• Build relationships with the broader team, act as a gatekeeper for executives, anticipate needs and potential issues, and implement solutions with minimal direction.
• Manage complex, changing executive calendars; balance priorities, coordinate meetings and logistics, manage deadlines, and review incoming requests.
• Prepare briefing materials for meetings, speaking events, and travel, as well as agendas, minutes, and organized records of key projects and initiatives.
• Coordinate domestic and international travel, including commercial and private aircraft, ground transportation, accommodations, visas, and customs requirements.
• Serve as the primary contact for private aviation providers and manage flight schedules, passenger manifests, and catering.
• Monitor travel plans and adjust logistics in real time in response to changing priorities, weather, delays, or other unforeseen circumstances.
• Coordinate cross-functional projects and events, including timelines, deliverables, stakeholder engagement, and collaboration with events, security, and other teams.
• Identify opportunities to streamline processes and improve executive effectiveness.
• Track team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met, and support onboarding and ramp-up for new team members.
• Process expense reports, purchase orders, budget reconciliations, receipts, and invoices accurately and promptly; perform additional duties as assigned.