Executive Assistant (Temp 6-Month)

PayNearMe builds technology that simplifies payments for businesses and their customers. Its PayXM™ platform manages the payment experience across cards, ACH, digital wallets, and cash at retail locations. The company serves businesses in consumer lending, iGaming and online sports betting, property management, and tolling.

PayNearMe is seeking a highly organized, proactive Executive Assistant to support its CEO and COO, who are based in the San Francisco Bay Area. This remote, six-month temporary role provides coverage during a planned parental leave. The successful candidate will receive hands-on training and a structured handoff before the current Executive Assistant’s leave begins.

The role supports the executives by managing calendars and inboxes, coordinating travel and meetings, and tracking commitments and follow-up actions. It involves working with executive team members, board members, internal partners, and external stakeholders, while handling sensitive information with discretion. Availability must align with the executives’ core Pacific Time working hours.

The listed annual salary range is $55,000–$58,000 USD. PayNearMe also describes benefits including medical, vision, and dental coverage, a 401(k) plan, flexible time off, and work-from-home stipends.

• Proven experience supporting multiple senior executives; experience supporting a CEO or COO is preferred.
• Exceptional calendar management, organization, prioritization, and attention to detail.
• Experience managing executive correspondence, business travel, and expense reporting.
• Experience coordinating leadership meetings, offsites, and confidential executive or board materials.
• Strong written and verbal communication skills, including clear meeting notes and action-item tracking.
• Unquestionable integrity and sound judgment when handling sensitive business, financial, and personnel information.
• Proficiency with Google Workspace, calendaring tools, video conferencing, and electronic signature platforms.
• Ability to work independently in a remote environment, anticipate needs, adapt to changing priorities, and build effective relationships.
• Availability to support Pacific Time working hours and commit to the full six-month assignment.
• Confidence, resourcefulness, warmth, discretion in knowing when to act independently or seek guidance, and reliable follow-through.

• Manage complex calendars for the CEO and COO, prioritizing requests, resolving conflicts, protecting focus time, and coordinating across time zones.
• Triage executive inboxes, identify urgent messages and decisions, organize correspondence, draft or route responses, and track outstanding requests for timely follow-through.
• Coordinate business travel, including flights, accommodations, ground transportation, and detailed itineraries; manage changes and promptly communicate updates.
• Prepare and submit executive expense reports, organize receipts, and resolve questions with Finance in accordance with company policies.
• Coordinate contract signatures with Legal and internal stakeholders, confirm required approvals, track completion, and ensure executed copies reach the appropriate owners.
• Support special projects by coordinating resources, tracking deadlines, and following up on commitments.
• Coordinate small to medium-sized internal and external meetings, including scheduling, attendee communications, materials, video conferencing, and logistics.
• Plan and coordinate executive and leadership offsites and board meetings, including timelines, venues, travel, accommodations, vendors, meeting materials, and on-site logistics as applicable.
• Partner with the CEO and COO to set agendas for twice-weekly executive staff meetings; gather agenda items, distribute materials, take notes, document decisions and action items, and follow up with owners.
• Prepare and distribute agendas, presentations, and supporting documents; maintain organized, access-controlled meeting records and confidential board materials.
• Partner with People, Finance, Legal, IT, and other teams to ensure meetings and events run smoothly.