Executive Assistant - Strategic Support

Delegate Solutions is a strategic support firm providing fractional executive enablement and delegation coaching to entrepreneurs, CEOs, and leadership teams. The company combines proactive executive support, thoughtful execution, accountability, and process improvement to help leaders create capacity for growth.

This consultative role supports a portfolio of client relationships in partnership with an Implementer. You will learn each client’s business, priorities, challenges, and working style, then proactively recommend and coordinate ways to improve delegation, organization, and execution.

This is a fully remote, full-time position available to candidates authorized to work in the United States whose primary work location is in the United States. The schedule is Monday–Friday, 9 AM–5 PM ET. The role offers $19.23 per hour and benefits including PTO, 401(k), disability insurance, supplemental life insurance, and 100% work from home.

• 3+ years of experience in executive support, operations, project management, client success, business management, or a similar role.
• Experience supporting executives, business owners, or senior leaders.
• Experience managing multiple priorities, projects, or stakeholders.
• Ability to identify problems, recommend solutions, and move work forward independently.
• Experience with process improvement, workflow development, project coordination, or operational support.
• Exceptional written and verbal communication skills.
• Strong critical thinking, organization, and time-management skills.
• Ability to communicate confidently with senior-level clients.
• Strong technology aptitude and ability to quickly learn new systems.
• Experience working in a remote or virtual environment.
• Proficiency with Microsoft 365 and/or Google Workspace.
• Reliable high-speed internet and appropriate home-office equipment.
• Availability Monday–Friday, 9 AM–5 PM ET.
• Must be authorized to work in the United States and have a primary work location within the United States.
• Strongly preferred: experience supporting a CEO, founder, entrepreneur, or leadership team; operations or project management; managing multiple client accounts; creating or improving business processes; using Asana, ClickUp, or similar project management tools; and using AI or automation to improve productivity and workflows.

• Serve as a trusted, proactive executive support partner to business owners and executives.
• Lead weekly client calls to review delegated work, support priorities, upcoming needs, and follow-through.
• Create and maintain client Action Plans and translate executive support needs into clear, actionable priorities.
• Partner with the Implementer to plan, delegate, and coordinate client work.
• Identify pain points, bottlenecks, and opportunities to create greater leverage for executives.
• Design and improve executive support systems, processes, and workflows that save clients time and reduce unnecessary work.
• Identify opportunities to use AI, automation, and technology to improve efficiency.
• Coordinate executive support projects, deadlines, recurring workflows, and delegated priorities.
• Anticipate upcoming needs and recommend ways Delegate can provide greater support.
• Monitor client retainer usage and ensure hours are used strategically and efficiently.
• Communicate proactively with clients and teammates, addressing issues before they become problems.
• Ensure work is completed accurately, on time, and to Delegate’s standards.
• Execute administrative and project-based work as appropriate, including calendar and inbox management, scheduling, research, travel logistics, communications, and other executive support.
• Maintain client documentation, systems, and processes.
• Represent Delegate Solutions’ brand and values in every client interaction.