Executive Assistant - REMOTE

Provides high-level administrative support to a designated health plan president or functional business leader. Serves as a liaison to senior leadership, coordinates executive outreach and internal and external relations, and supports administration of programs, projects, and assignments aligned with health plan or functional processes and services. Provides general administrative support, including document preparation, correspondence, calendar and meeting scheduling, travel and event arrangements, expense reporting, supply management, and other administrative needs. Maintains confidentiality related to high-level business strategy, systems, and operations.

Molina Healthcare is a nationwide Fortune 500 organization with a mission to provide quality healthcare to people receiving government assistance. Join a team-oriented, highly engaged workforce dedicated to this mission and make a difference in the lives of others. Molina Healthcare offers a competitive benefits and compensation package and is an Equal Opportunity Employer. Remote positions are U.S.-based only; candidates must reside and be authorized to work in the United States.

• At least 4 years of progressive administrative support experience, or an equivalent combination of relevant education and experience.
• Previous experience managing leadership or executive calendars and scheduling meetings.
• Strong organizational, time-management, and proofreading skills, with excellent attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Strong team-player skills and high emotional intelligence and maturity.
• Proven ability to work independently and complete deliverables in a deadline-driven environment.
• Strong problem-solving skills and ability to proactively anticipate executive needs.
• Project management experience.
• Ability to work cross-functionally across a highly matrixed organization and interact professionally with high-level internal and external stakeholders.
• Excellent interpersonal and verbal and written communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom, Webex).
• Preferred: Experience providing administrative support to senior-level leadership.
• Preferred: Administrative support experience in a large organization.
• Preferred: Insurance industry or health care experience.

• Manage plan president, functional leader, and senior leadership calendars; schedule meetings; prioritize urgent requests; anticipate leadership needs; and proactively maximize executive time and priorities.
• Serve as the primary point of contact between the plan president or functional leader, board of directors, senior leadership, and external stakeholders, including regulators, providers, vendors, and community partners.
• Collaborate with senior leadership to keep leaders apprised of pertinent schedules and issues, and track needs, priorities, and follow-up items.
• Draft, edit, and proofread confidential correspondence, presentations, and reports.
• Collect and assemble information for presentations, projects, and strategic planning in collaboration with senior leaders.
• Oversee board meeting preparations, including scheduling, agendas, and documentation, as applicable.
• Arrange detailed travel itineraries and coordinate meeting and event logistics, including agendas, room and technology setup, minutes, catering, and vendors.
• Reconcile senior leadership corporate credit card statements.
• May support program component design and development, work coordination, program and project metric tracking, and process improvements involving third-party vendors and internal staff.
• May conduct training, prepare budgets, facilitate project scheduling, and generate reports.
• May conduct research, coordinate data compilation, and analyze data to prepare standard and ad hoc reports, spreadsheets, charts, and graphs.
• Serve as recording secretary for committees by scheduling meetings, distributing materials, and recording and transcribing minutes.
• Represent the health plan or functional senior leadership team administratively and interact effectively and professionally with diverse populations and high-level stakeholders.
• Research, prioritize, and follow up on issues and concerns, including sensitive or confidential matters.
• Maintain confidentiality of personal and proprietary information and determine appropriate courses of action, referrals, or responses.
• Pre-screen and respond to leadership emails as requested.
• Manage day-to-day administrative operations for the senior leadership team, including correspondence, document preparation, file management, and office supply ordering.
• Maintain organizational charts and contact databases.
• Assist with special projects and research and follow up on action items to ensure deadlines are met.