Executive Assistant - Finance

Provide executive-level administrative support to the Senior VP/CFO, Corporate Controller, and Finance leadership team at The Jackson Laboratory. The role manages confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily operations of a busy finance office. It is fully remote with occasional travel.

The Jackson Laboratory is an independent, nonprofit biomedical research institution whose mission is to discover precise genomic solutions for disease and empower the global biomedical community to improve human health.

• 8+ years of experience in a same or similar executive support role; 10+ years preferred
• High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experience
• Proven ability to handle confidential information with discretion
• Strong written and verbal communication skills, including with Board members and external partners
• Ability to manage competing deadlines in a fast-paced environment
• Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)
• Financial acumen to develop, monitor, and manage budgets
• Flexibility to adapt to a frequently changing environment
• Availability for after-hours support and occasional travel (20%)

• Own the executive's calendar and act as gatekeeper for competing priorities
• Arrange complex, multi-time-zone travel and compile meeting materials
• Draft and edit correspondence, some of it confidential
• Triage incoming issues and route or respond as appropriate
• Complete expense reports and other recurring administrative work
• Serve as the connective tissue between the executive's office and internal stakeholders
• Track approved absences, AWAs, and time reports for Finance leadership
• Maintain Finance, Notary, and AAIG SharePoint sites and email aliases
• Coordinate Board Committee meetings and track minutes for signature
• Plan full-team retreats, budget planning sessions, and leadership meetings
• Manage the Administrative Assistants Information Group, including meetings, speakers, and follow-up
• Initiate purchase requisitions and track event budgets