Executive Assistant, Remote

The Executive Assistant serves as a strategic executive business partner supporting 3–4 senior leadership members (SVPs+). Moving beyond traditional administrative support, the EA leverages organizational insight to optimize executive efficacy, proactively mitigate operational risks, and streamline cross-functional workflows. This role acts as a trusted gatekeeper and operational liaison, keeping leadership focused on company priorities.

Aledade PBC is a public benefit corporation that empowers independent primary care. Founded in 2014, Aledade has become the largest network of independent primary care in the country, helping practices, health centers, and clinics deliver better care and thrive in value-based care. Aledade is a collaborative, inclusive, remote-first organization committed to strengthening primary care.

This is a non-exempt, full-time position based on a standard 40-hour work week. The role is remote and may occasionally require work across time zones or non-traditional hours. The base salary range is $72,000–$98,000 USD annually, with eligibility for an annual performance bonus or incentive and equity compensation.

Benefits include flexible work schedules, health, dental, and vision insurance, paid time off, paid volunteer days and holidays, paid parental leave, a sabbatical after six years of service, educational assistance, a 401(k) match, and stock options.

• 6+ years of relevant work experience, including 3+ years of direct experience as an executive administrative assistant or executive business partner.
• Availability to work across various time zones and/or non-traditional working hours on occasion, as needed.
• Proven adaptability and willingness to learn new technologies, including emerging AI tools and platforms.
• In-depth understanding of executive team operations and corporate dynamics.
• Advanced ability to manage complex calendars and negotiate scheduling across multiple executives.
• Exceptional verbal and written communication skills, including strong presentation formatting capabilities.
• Strong organizational, problem-solving, and time-management skills, with meticulous attention to detail.
• Ability to exercise strong discretion when handling highly confidential and sensitive information.
• Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.
• Experience using AI-powered tools to streamline administrative tasks and improve team-wide productivity.
• Ability to sit for prolonged periods and extensively use computers and a keyboard; occasional walking and lifting may be required.

• Strategically manage complex executive calendars, optimize executive time, act as a gatekeeper, and proactively resolve scheduling conflicts for high-volume, multi-stakeholder meetings.
• Educate internal parties on engagement protocols and vet offsite events, internal retreats, and external gathering requests for alignment with corporate priorities.
• Own end-to-end logistics for virtual and in-person executive meetings, including travel integration and room coordination.
• Manage the full meeting lifecycle by developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups.
• Support high-stakes engagements, including board meetings, speaking engagements, and team staff meetings, by managing materials and execution.
• Triage executive email and departmental Slack correspondence; filter and prioritize messages, flag time-sensitive matters, and draft strategic responses.
• Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
• Serve as a primary contact for internal departments and external stakeholders, resolving inquiries independently or escalating them appropriately.
• Manage complex travel itineraries using third-party travel systems.
• Act as an expense delegate in Expensify and an approval proxy for direct reports.
• Own or assist with team operations, including onboarding and offboarding, access permissions, organizational charts, and PTO approval proxy duties.
• Handle routine workflows and contract management, including organizing and tracking documents in tools such as Ironclad.
• Coordinate executive technology needs, hardware and software requests, and basic access issues; serve as a liaison to IT support.
• Support cross-functional updates and help ensure strategic deadlines are achieved.
• Use AI-driven tools such as Gemini and Claude to streamline administrative workflows, automate routine deliverables, and scale team productivity.