Executive Assistant

Avalara is seeking an Executive Assistant to support its Head of Sales and a SVP. Reporting to the VP of Corporate Experience, you will be a trusted partner to executive sales leadership, helping create focus, alignment, and execution across critical revenue priorities. This remote U.S. position offers the opportunity to work closely with leaders shaping Avalara’s go-to-market strategy, driving revenue growth, and expanding its market presence.

Avalara is an AI-first company. Success in this role requires embracing AI as an essential capability, applying it to business challenges, and staying curious about new trends and best practices.

The base pay range is $88,000–$140,800 annually in Colorado and $88,000–$155,700 annually in Washington, California, and NYC. Actual compensation depends on factors including location, experience, qualifications, market, and business considerations. This role may also be eligible for an annual bonus.

• 3+ years of experience supporting senior leaders or executives.
• Experience managing executive calendars, travel, meetings, and confidential information.
• Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.
• Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.
• Demonstrated curiosity, including an interest in AI technologies, product development, business strategy, and identifying opportunities to improve processes and team effectiveness.
• Experience using AI and AI-related technologies, with an interest in applying them to business challenges.

• Manage complex executive calendars, priorities, communications, and scheduling needs.
• Coordinate leadership meetings, offsite events, travel, and executive activities from planning through execution.
• Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.
• Serve as a primary contact for executive team members and build trusted relationships across the organization.
• Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.
• Coordinate special projects by managing partners, timelines, communications, and action items.
• Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.
• Track main deliverables and help ensure follow-through on commitments and decisions.
• Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.
• Develop an understanding of Avalara’s technology, AI automation, products, and priorities to better support executive teams.