Executive Assistant (Specialist, Administrative Support)

Are you a proactive, highly organized Executive Assistant who thrives at the heart of a fast-moving business? We’re looking for someone who loves being one step ahead, brings calm to complexity, and knows how to turn competing priorities into action. Working closely with senior executives, you’ll be at the center of a fast-paced Enterprise organization, coordinating strategic meetings, customer engagements, major events, travel, and team priorities while helping us embrace technology and AI to work smarter.

Compensation is influenced by factors including skill set, experience, and location. The minimum full-time salary range is $80,000 to $90,000. This position is eligible to participate in an annual incentive program. Applications will be accepted through November 12, 2026; this window may be extended depending on business needs.

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Prior experience in a commercial organization driving high growth or in a tech-driven organization is a plus.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.

• Manage calendars for two Enterprise executives, coordinating internal and external meetings across multiple time zones; anticipate conflicts, propose options, and align stakeholders.
• Schedule, prioritize, and coordinate meetings in alignment with strategic objectives and business priorities.
• Prepare for key meetings by compiling agendas and pre-meeting briefs, and drive follow-through by tracking action items.
• Track customer meetings and ensure account teams and sponsors are prepared.
• Proactively manage customer time to help leaders and teams focus on customer engagement and sales growth.
• Arrange domestic and international travel, and prepare and submit expense reports and purchase requests in accordance with policy and purchase order processes.
• Coordinate logistics for QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits, including invitations, pre-reads, room or virtual setup, catering, and visitor access.
• Coordinate content collection and reviews to support smooth events and teamwork.
• Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
• Serve as a main point of contact for supported executive leaders, enabling functions, and business partners.
• Track routine deadlines and administrative deliverables, including submissions, approvals, and onboarding steps, and send reminders as needed.
• Maintain accurate distribution lists, organizational charts, shared sites, and team folders, with clear processes and documentation.
• Facilitate decision-making by providing insights and recommendations.
• Champion the adoption of AI and technology-first solutions to streamline workflows and enhance productivity.