Executive Assistant

Foundant builds mission-critical software for the social good ecosystem, helping foundations, grantmakers, nonprofits, and community organizations streamline their work and maximize their impact. The company serves the giving community worldwide with solutions for grant management, community foundation software, and giving analytics.

Foundant is a remote-first, globally connected workplace with office hubs in Bozeman, Montana; Toronto, Canada; and Dublin, Ireland. The team includes approximately 350 people across six countries and is united by a commitment to being a trusted partner and strategic advisor to the communities it serves.

This role offers competitive salary and benefits, tuition and lifestyle reimbursements, mindfulness and fitness initiatives, flexible paid time off, professional development, internal mobility, autonomy, and employee recognition. Foundant is an equal opportunity employer and provides accommodations throughout the interview and employment process.

• 5+ years of executive administrative experience supporting C-level leaders, including at least 3 years directly supporting a corporate CEO at a company with a minimum of $50 million in revenue.
• Advanced proficiency with Microsoft 365, especially Outlook for complex, high-volume scheduling, Teams, and SharePoint document organization.
• Working experience with an expense or spend management platform such as Airbase, Ramp, or Paylocity; e-signature solutions such as Ironclad, DocuSign, or Adobe Sign; and Salesforce for basic lookup and tracking.
• Working proficiency with Claude or a comparable large language model for information synthesis and workflow efficiency.
• Availability to work core Pacific Time business hours.
• Ability to travel occasionally for board meetings, executive offsites, and company gatherings.
• Must be legally eligible to work in the United States.
• Experience within a private equity-backed, venture-scaled, or rapidly growing enterprise is preferred.
• Adaptable and independent in ambiguous, fast-changing situations, with the ability to provide resolved recommendations.
• Communicates directly and holds colleagues and external partners accountable to shared deadlines while maintaining strong relationships.
• Thinks ahead about dependencies, downstream effects, stakeholders, and change management.
• Understands how a private equity-backed software business operates and can assess urgency and executive priorities.
• Stays current on relevant platforms and AI tools and uses feedback to improve work.

• Own the CEO’s calendar end to end, resolve scheduling conflicts, manage change, and protect uninterrupted focus time.
• Manage the administrative aspects of the Executive Leadership Team’s operational lifecycle, including meeting agendas and attendance, deadlines, reporting packages, and distributing pre-reads at least 48 hours before meetings.
• Plan agendas and logistics for executive offsites, board meetings, and other in-person events.
• Serve as a clear, professional point of contact for board members, private equity partners, clients, and internal leadership.
• Track executive action items through completion, manage signature routing, and move workflows forward independently by presenting pre-vetted options.
• Manage monthly executive expense reporting, compliance tracking, and internal routing, reconciling transactions with corporate finance and private equity audit requirements.
• Use AI tools to synthesize information and improve efficiency, applying sound judgment to the results.
• Perform other duties as assigned.