Executive Assistant, Remote

The Executive Assistant serves as a strategic business partner to 3–4 senior leaders (SVPs+), using organizational insight to optimize executive effectiveness, mitigate operational risks, and streamline cross-functional workflows. This role acts as a trusted gatekeeper and operational liaison, helping ensure leadership priorities remain aligned with company goals.

This is a full-time, non-exempt position with a standard 40-hour work week. Occasional work across time zones or non-traditional hours may be needed.

Aledade PBC is a public benefit corporation that empowers independent primary care through value-based care. Founded in 2014, it has grown into the country’s largest network of independent primary care practices, health centers, and clinics. Aledade offers a collaborative, inclusive, remote-first culture and benefits including health, dental and vision insurance, paid time off, parental leave, a 401(k) match, stock options, and more.

• 6+ years of relevant work experience, including 3+ years of direct experience as an executive administrative assistant or executive business partner.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed.
• Adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.
• In-depth understanding of executive team operations and corporate dynamics.
• Advanced ability to manage complex calendars and negotiate scheduling across multiple executives.
• Exceptional verbal and written communication skills, including strong presentation formatting capabilities.
• Strong organizational, problem-solving, and time-management skills, with meticulous attention to detail.
• Ability to exercise discretion when handling highly confidential and sensitive information.
• Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.
• Experience using AI-powered tools to streamline administrative tasks and improve team-wide productivity.
• Ability to sit for prolonged periods and use computers and a keyboard extensively; occasional walking and lifting may be required.
• Disciplined time management and prioritization to meet deliverables within a standard 40-hour work week.

• Own and strategically manage complex executive calendars, optimize executive time, resolve scheduling conflicts, and educate internal parties on engagement protocols.
• Vet requests for offsite events, internal retreats, and external gatherings to ensure alignment with corporate priorities.
• Manage virtual and in-person executive meetings, including end-to-end logistics, travel integration, and room coordination.
• Manage the full meeting lifecycle, including agendas, pre-reads, attendance at key staff meetings, minutes, and action-item follow-up.
• Support high-stakes engagements, including board meetings, speaking engagements, and team staff meetings, by managing materials and execution.
• Triage executive email and departmental Slack correspondence, independently filtering, prioritizing, flagging time-sensitive matters, and drafting strategic responses.
• Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
• Serve as a primary contact for internal departments and external stakeholders, resolving inquiries or escalating them as appropriate.
• Manage complex travel itineraries using third-party travel systems.
• Act as an expense delegate in Expensify and an approval proxy for direct reports.
• Coordinate team operations, including onboarding and offboarding, access permissions, organizational charts, and PTO approval proxy duties.
• Handle routine workflows and contract management, including organizing and tracking documents in tools such as Ironclad.
• Coordinate executive hardware and software requests, resolve basic access issues, and liaise with IT support.
• Support cross-functional updates and ensure strategic deadlines are achieved.
• Use AI-driven tools, such as Gemini and Claude, to streamline administrative workflows, automate routine deliverables, and improve productivity.