Executive Assistant, Remote

The Executive Assistant (EA) serves as a strategic executive business partner supporting 3-4 assigned senior leadership members (SVPs+). Moving beyond traditional administrative support, the EA leverages organizational insight to optimize executive efficacy, proactively mitigate operational risks, and streamline cross-functional workflows.

Operating in a fast-paced environment, this role acts as a trusted gatekeeper and operational liaison, ensuring leadership focus remains strictly aligned with company priorities.

Aledade PBC is a public benefit corporation dedicated to empowering independent primary care. The company has built the largest network of independent primary care providers in the country and is committed to improving healthcare through value-based care.

Aledade offers a collaborative, inclusive, remote-first culture, flexible work schedules, comprehensive health benefits, paid time off, parental leave, sabbatical leave, educational assistance, retirement matching, stock options, and additional benefits.

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed.
• Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.
• In-depth understanding of executive team operations and corporate dynamics.
• Advanced ability to manage complex calendars and negotiate scheduling across multiple executives.
• Exceptional verbal and written communication skills with strong presentation formatting capabilities.
• Strong organizational, problem-solving, and time-management skills with meticulous attention to detail.
• Ability to exercise strong discretion while handling highly confidential, sensitive information.
• Hands-on experience with Google Workspace, AI tools, preferably Claude, Navan, Expensify, and UKG.
• Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity.
• Ability to sit for prolonged periods and extensively use computers and keyboards; occasional walking and lifting may be required.
• Ability to work within a standard 40-hour work week and consistently meet deliverables during core hours.

• Own and strategically manage complex executive calendars, acting as the ultimate optimizer, gatekeeper, and time manager.
• Proactively identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings and educate internal parties on proper engagement protocols.
• Execute coordinated vetting processes for offsite events, internal retreats, and external gathering requests to ensure executive alignment with corporate priorities.
• Serve as the expert for virtual Google Meet and Zoom meetings and internal or external in-person executive meetings, owning end-to-end logistics, travel integration, and room coordination.
• Manage the full meeting lifecycle by developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups.
• Support high-stakes engagements, including board meetings, speaking engagements, and team staff meetings, by managing materials and execution.
• Manage and triage large influxes of executive email and departmental Slack correspondence; independently filter, prioritize, flag time-sensitive matters, and draft strategic responses.
• Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
• Act as a primary point of contact for internal departments and key external stakeholders, independently resolving inquiries or escalating appropriately.
• Provide comprehensive travel management using third-party travel systems to book complex travel itineraries.
• Act as an expense delegate in Expensify and serve as an approval proxy for direct reports.
• Own or assist with team-wide operations, including onboarding and offboarding coordination, access permissions, organizational charts, and PTO approval proxy duties.
• Handle routine workflows and contract management, including organizing and tracking documents in tools such as Ironclad.
• Act as the primary point of contact for executive technical needs, including coordinating hardware and software requests, resolving basic access issues, and serving as a bridge to IT support.
• Support the execution and communication of cross-functional updates while ensuring key strategic deadlines are achieved.
• Leverage AI-driven tools such as Gemini and Claude to streamline administrative workflows, automate routine deliverables, and scale team productivity.