Sr. Executive Assistant

Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting the SVP of Corporate Development & Ventures.

The primary mission of this person is to support Engineering and Product leaders by partnering with them to operationalize their teams' cross-functional strategies. This role serves as a key liaison across Sales, Marketing, IT, and other critical functions to ensure alignment and execution, while also driving strategic initiatives and community events that foster collaboration across the Engineering and Product organizations.

This high-visibility, fast-paced role sits at the intersection of a large internal engineering organization and a deal-driven corporate development environment. The Executive Assistant will triage incoming requests from startups, founders, and investors while handling highly sensitive and confidential information with absolute discretion.

The role offers exposure to Databricks' engineering innovation and strategic acquisitions. Leaders value a true partnership with someone who develops deep business context and becomes an indispensable part of how the team operates.

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization.
• Proven track record working with VPs/SVPs in Engineering and Product in large organizations.
• Experience working with VPs managing over 2,000 people in engineering, customer-facing, and/or technical roles.
• Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member.
• High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos.
• Strong calendaring skills; Gmail and Google Calendar experience is mandatory.
• Strong relationship management skills and the ability to build a personal network throughout the company, earn trust quickly, and work through organizational complexity.
• Strong teamwork skills, with the confidence to offer suggestions and process improvements and work collaboratively with others.
• Strong oral and written communication skills, with the ability to communicate clearly and effectively with senior leaders, developers, and external partners.
• Technology fluency, including genuine curiosity about technology, high-growth companies, and the AI/data landscape, with comfort working with engineers, technical leaders, and opinionated entrepreneurs.

• Organize meetings across international time zones, including internal engineering meetings, customer meetings, internal business partner meetings, and external venture and M&A requests.
• Build and maintain records of meeting requests, close out requests in a timely manner, and meet service-level expectations for internal and external stakeholders.
• Ensure meeting invitations include the appropriate details, context, and documentation to support effective meetings and protect executive focus time.
• Manage offsite meetings, events, and programs, including team events, leadership dinners, and investor meetings, with polish and precision.
• Manage briefing materials, executive correspondence, and select domestic and international travel while anticipating leaders' needs.
• Handle sensitive, non-public information, including product roadmaps, M&A targets, term sheets, and board-level matters, with sound judgment and discretion.
• Provide coverage for other executive staff members during periods of PTO, sickness, maternity leave, or other absences.
• Prepare the Engineering leader for meetings with an accurate and forward-looking calendar.
• Prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to stakeholder requests.
• Improve the Engineering leader's time efficiency and overall team productivity.
• Execute strategic initiatives and deliver defined outcomes.