Executive Assistant

We're a small, fast team building AI admin systems for insurance, healthcare, and real-estate businesses. The founder's day is calls, forms, and follow-ups — exactly the work we automate for clients. You'll be the human layer that keeps it all moving while the systems get built.

This is a high-trust, high-autonomy seat. You'll see everything: deals, hiring, product, finances. We want someone who treats the role like an operator, not a task-taker.

• 3+ years supporting a founder, executive, or busy principal.
• Ruthless organization and written communication — you write clearly and fast.
• Comfort with ambiguity; you create structure where there is none.
• Fluency with modern tools (Google Workspace, Notion/docs, Slack) and an appetite for AI tools.
• Discretion with sensitive information.
• Nice to have: Experience inside a startup or agency.
• Nice to have: Exposure to insurance, healthcare, or real-estate operations.
• Nice to have: A track record of building the system that replaced your own busywork.

• Own and defend the founder's calendar — triage requests, batch meetings, protect deep-work blocks.
• Run inbox zero as a service: triage, draft replies in the founder's voice, surface what actually needs a decision.
• Turn loose verbal asks into tracked tasks and close the loop without being chased.
• Coordinate travel, vendors, contracts, and light bookkeeping handoffs.
• Prep for calls — briefs, context, and the one-pager that makes the founder look prepared.
• Be the first user of our own tools and tell us where they break.