Senior Executive Assistant - COO & Legal

Barings is seeking a proactive, highly organized Executive Assistant to provide reliable and confidential administrative support to the Chief Operating Officer, several U.S.-based team members, and the U.S. Legal Team leadership. The role serves as a trusted partner who manages priorities, facilitates communication, and supports the smooth execution of day-to-day business activities in a fast-paced, professional environment.

This position is based in the Charlotte, North Carolina office and supports the U.S. COO and Legal teams. Barings offers comprehensive benefits, including medical, prescription, dental and vision coverage, a 401(k) plan with company match, paid time off, disability coverage, education assistance, commuter reimbursement, and adoption and surrogacy reimbursement programs.

• 7+ years of experience in an administrative role; professional services, legal, or finance exposure is desirable but not essential.
• A minimum of an associate’s degree is preferred.
• Strong executive presence and experience supporting executives in a highly professional and fast-paced environment.
• Highly proficient administrative skills and strong working knowledge of Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience using travel and expense management systems, particularly Concur, is preferred.
• Experience booking complex domestic and international travel.
• Highly organized, with the ability to multitask and handle shifting priorities in a fast-paced environment.
• Clear verbal and written communication skills.
• Resilient, with the ability to remain calm under pressure.
• Ability to take ownership of responsibilities, proactively identify priorities, and drive tasks through successful completion.
• Demonstrated initiative in solving internal and external problems.
• High attention to detail and strong time-management skills.
• Confident, professional, and collaborative approach.
• Proven ability to serve as a trusted partner and maintain confidentiality.

• Manage complex and frequently changing calendars, coordinating meetings across multiple stakeholders, time zones, and competing priorities.
• Serve as a key point of coordination for assigned executives and teams by proactively managing schedules, communications, and follow-up activities.
• Facilitate the efficient flow of information, including email correspondence, meeting materials, reports, and other business communications.
• Coordinate domestic and international travel arrangements across multiple time zones, including flights, accommodations, transportation, and detailed itineraries.
• Process expenses using the Concur system, ensuring they are accurate and submitted on time.
• Coordinate meetings and leadership events, including scheduling, agenda preparation, logistics management, minute-taking, and tracking action items.
• Organize team off-sites, conferences, and other events, including venue coordination, catering, accommodations, and vendor management.
• Prepare, format, and update documents, presentations, and reports using Excel, Word, and PowerPoint.
• Support document management, reporting requirements, and other operational and administrative processes.
• Build effective relationships with internal stakeholders and external partners while serving as a professional representative of the supported teams.
• Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
• Identify opportunities to improve processes, enhance efficiencies, and resolve administrative issues proactively.
• Provide support for special projects and other ad hoc initiatives as needed.