Executive & Personal Assistant to Tech Executive

UltaHost is a leading next-generation web hosting and cloud infrastructure company delivering high-performance solutions to customers worldwide. Since its founding in 2018, the company has grown rapidly and empowers entrepreneurs, developers, agencies, startups, and businesses with cutting-edge hosting technologies and scalable cloud solutions.

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior tech executive across professional and personal affairs. This hybrid role requires someone who can seamlessly manage executive scheduling, international travel, personal lifestyle logistics, and other priorities.

The ideal candidate is exceptionally organized, anticipates needs before they are voiced, communicates with absolute precision in English, and represents the principal with professionalism in every interaction.

The role reports directly to the principal and is full-time, long-term, and 100% remote, with flexibility around UAE/MENA working hours. An NDA is required at the offer stage.

UltaHost offers a competitive salary commensurate with experience, significant scope for ownership and growth, direct collaboration with the principal, and the opportunity to work with international teams in a dynamic, innovative, fast-paced culture.

• Perfect written and spoken English; near-native fluency is strictly required.
• 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder.
• Highly proactive, with the ability to solve problems before they reach the principal.
• Exceptional attention to detail and organizational discipline.
• Genuine flexibility with working hours and comfort handling requests outside standard hours.
• Genuine flexibility with scope and willingness to take on tasks beyond typical EA work.
• Discreet, trustworthy, and comfortable signing an NDA.
• Reliable home office setup with stable internet and a quiet working environment.
• AI proficiency, including comfort using tools such as Claude and ChatGPT in daily tasks.
• Arabic fluency is a strong plus; a third language is highly valued.
• Fluent Russian, written and spoken, is a strong plus.
• Experience supporting executives in the tech, SaaS, or hosting industry is preferred.
• Experience managing business and personal affairs in parallel is preferred.
• Comfort with modern tools such as Notion, Telegram, Slack, Gmail/Outlook, calendar applications, expense platforms, and travel platforms.
• Polished and professional communication style.
• Comfort working in a fast-paced environment with shifting priorities.
• Flexibility with hours; this is not a 9-to-5 role.
• Quiet confidence, with no drama or excuses.

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones.
• Draft, edit, and respond to professional correspondence in English on behalf of the principal.
• Coordinate internal and external meetings, prepare agendas, and follow up on action items.
• Liaise with team members, partners, vendors, and clients on the principal's behalf.
• Screen incoming communications and prioritize what reaches the principal.
• Maintain confidential documents, contracts, and business records.
• Manage the principal's personal calendar, appointments, and lifestyle commitments.
• Coordinate international travel, including flights, hotels, transfers, visas, and detailed itineraries.
• Handle personal errands, bookings, deliveries, and reservations.
• Coordinate restaurant reservations, events, and social commitments.
• Manage personal expenses, receipts, and reimbursements.
• Oversee personal shopping, gift sourcing, and special occasion planning.
• Liaise with household staff and service providers as needed.
• Operate with absolute discretion on confidential matters.
• Be available for ad hoc requests outside standard hours when required.
• Anticipate needs and resolve problems before they are escalated.
• Take on tasks beyond typical EA scope when needed, such as sourcing a lawyer for a company case or hiring a freelance graphic designer.