Executive & Personal Assistant to Tech Executive

UltaHost is a next-generation web hosting and cloud infrastructure company delivering high-performance solutions to customers worldwide. Founded in 2018, the company supports entrepreneurs, developers, agencies, startups, and businesses with scalable hosting technologies and cloud solutions.

UltaHost is seeking a high-caliber Executive & Personal Assistant to support a senior technology executive across professional and personal affairs. The role requires someone who can seamlessly manage executive scheduling, international travel, lifestyle logistics, correspondence, and confidential matters.

The position reports directly to the principal and is full-time, long-term, and fully remote, with flexibility around UAE/MENA working hours. An NDA is required at the offer stage.

UltaHost offers a competitive salary commensurate with experience, a stable long-term position, significant scope for ownership and growth, direct access to the principal, and the opportunity to work with international teams in a dynamic, innovative, fast-paced culture.

• Perfect written and spoken English; near-native fluency is required.
• 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting a senior executive, high-net-worth individual, or founder.
• Highly proactive, with the ability to solve problems before they reach the principal.
• Exceptional attention to detail and organizational discipline.
• Flexibility with working hours and comfort handling requests outside standard hours.
• Flexibility with role scope and willingness to take on tasks beyond typical Executive Assistant responsibilities.
• Discreet, trustworthy, and comfortable signing an NDA.
• Reliable home office setup with stable internet and a quiet working environment.
• AI proficiency, including comfort using tools such as Claude and ChatGPT.
• Arabic fluency is a strong plus; a third language is highly valued.
• Fluent written and spoken Russian is a strong plus.
• Experience supporting executives in the technology, SaaS, or hosting industries is preferred.
• Experience managing business and personal affairs in parallel is preferred.
• Comfort with modern tools including Notion, Telegram, Slack, Gmail or Outlook, calendar applications, and expense and travel platforms.
• Polished and professional communication style.
• Comfort working in a fast-paced environment with shifting priorities.
• Ability to operate with quiet confidence and professionalism.

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones.
• Draft, edit, and respond to professional correspondence in English on behalf of the principal.
• Coordinate internal and external meetings, prepare agendas, and follow up on action items.
• Liaise with team members, partners, vendors, and clients on the principal's behalf.
• Screen incoming communications and prioritize what reaches the principal.
• Maintain confidential documents, contracts, and business records.
• Manage the principal's personal calendar, appointments, and lifestyle commitments.
• Coordinate international travel, including flights, hotels, transfers, visas, and detailed itineraries.
• Handle personal errands, bookings, deliveries, and reservations.
• Coordinate restaurant reservations, events, and social commitments.
• Manage personal expenses, receipts, and reimbursements.
• Oversee personal shopping, gift sourcing, and special occasion planning.
• Liaise with household staff and service providers where needed.
• Operate with absolute discretion on confidential matters.
• Remain available for ad hoc requests outside standard hours when required.
• Anticipate needs and resolve problems before they are escalated.
• Take on tasks beyond typical Executive Assistant responsibilities, such as sourcing legal support or hiring freelance professionals.