Executive Business Partner, Liquid AI

Circana is a provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Its predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth.

The Executive Business Partner will support the Head of Liquid AI and leadership team with executive support, operational coordination, and organizational support. The role combines executive assistance with program and operational coordination to improve visibility, collaboration, and execution across a fast-growing team.

This is a remote U.S. position, with a preference for candidates in the Eastern or Central time zones. The hourly pay range is $43.00 to $52.00 USD. Eligible employees receive benefits including paid time off, medical, dental, and vision insurance, and a 401(k).

• 5+ years of experience supporting senior executives, leadership teams, or business functions.
• Experience coordinating projects, programs, or cross-functional initiatives.
• Strong organizational, communication, and documentation skills.
• Ability to manage multiple priorities and drive follow-through in a fast-paced environment.
• Experience supporting stakeholders across multiple functions and levels of an organization.
• Strong executive presence, judgment, professionalism, and discretion.
• Ability to influence and coordinate activities without direct authority.
• High proficiency with Microsoft Office, Teams, SharePoint, and related collaboration tools.
• Experience creating and maintaining process documentation, trackers, and operational workflows.
• Flexibility to support global stakeholders as business needs require.
• Preferred: Experience supporting leaders within technology, AI, analytics, consulting, or high-growth organizations.
• Preferred: Experience in executive support, program coordination, project support, business operations, or PMO environments.
• Preferred: Experience with Concur, DocuSign, Adobe, SharePoint, and workflow management tools.
• Preferred: Experience working with geographically distributed and global teams.

• Provide high-level administrative support to the Head of Liquid AI and leadership team.
• Manage complex calendars, meeting scheduling, travel arrangements, expenses, and executive communications.
• Coordinate leadership meetings, team events, off-sites, and cross-functional working sessions.
• Build strong relationships with senior leaders, stakeholders, and business partners while maintaining professionalism, discretion, and confidentiality.
• Coordinate team operating rhythms, meeting cadences, governance activities, and communication processes.
• Facilitate leadership meetings by documenting decisions, tracking action items, and monitoring follow-through.
• Maintain visibility into key priorities, deliverables, dependencies, and commitments across teams.
• Partner with stakeholders across Product, Technology, Client Success, Sales, Marketing, Legal, and other functions to support cross-functional initiatives.
• Support onboarding by maintaining onboarding materials, training plans, and documentation.
• Identify opportunities to improve organizational processes, communication, and coordination.
• Serve as a central point of coordination for leadership initiatives and team activities.
• Coordinate cross-functional projects and initiatives involving multiple stakeholders.
• Maintain project trackers, status reports, action logs, decision records, and team documentation.
• Monitor project timelines and follow up on deliverables to support successful execution.
• Help identify dependencies, risks, and potential roadblocks to support collaboration between teams.
• Assist with operational activities related to team growth, onboarding, communications, and organizational planning.
• Develop and maintain process documentation, team resources, operating procedures, and knowledge repositories.
• Maintain records of key decisions, approvals, and organizational communications.
• Support management of SharePoint sites, distribution lists, team calendars, and collaboration tools.
• Help standardize documentation and communication practices and recommend improvements that increase efficiency and effectiveness.