Executive Assistant

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide.

Veeam Software is seeking an exceptionally bright, multitasking, and self-motivated Executive Assistant to partner directly with the Head of Global Products and Technology and contribute to an outstanding in-office experience at the company’s newest location in San Jose, California.

This position offers unlimited paid time off, paid holidays, parental leave, medical, dental, and vision coverage, mental health support, a 401(k) retirement plan with company matching, fertility and adoption support, legal services, tax-advantaged spending accounts, and professional learning and development opportunities.

Veeam is committed to pay transparency and equitable compensation. The compensation range for this role is $141,700 to $263,000 USD in total target compensation, inclusive of base pay and a competitive performance-based bonus.

• Minimum of 8 years supporting high-level executives, including C-suite executives, in the technology industry.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Must reside in the Bay Area.
• Position is primarily onsite in San Jose, California, with limited flexibility for remote work.
• A GTM operator who understands how enterprise deals are completed.
• Ability to understand technical products and translate capabilities into use cases and outcomes.
• Leadership experience in marketing and strong partnership with sales.
• Highly execution-oriented, with a focus on business outcomes rather than just assets.
• Comfortable working in ambiguity while driving clarity and results.

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other executive assistants to plan and organize company-wide events and activities and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones with diplomacy, professionalism, and discretion.
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Coordinate onsite meals, events, and employee activities with the executive assistant team.
• Ensure the office is well-stocked with kitchen and office supplies.
• Partner with the office manager as needed.
• Maintain a positive attitude, strong integrity, and solid work ethic in all aspects of the role.
• Prioritize inclusion, diversity, and equity initiatives for executives.