Executive Assistant

Brookfield is seeking an Executive Assistant to support senior executives in a dynamic, collaborative, and disciplined environment. The role is based at Brookfield Place New York and requires strong organizational skills, sound judgment, discretion, and the ability to work independently.

The position offers a salary range of $85,000 to $115,000, plus eligibility for a short-term incentive program. Compensation may vary based on geography, experience, industry background, education, and designations.

Brookfield is committed to maintaining a safe, respectful, diverse, and inclusive workplace and is an equal opportunity employer.

• (5+) years’ experience supporting at the executive level
• Demonstrated ability to handle confidential information appropriately
• Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook; able to create or update PowerPoint presentations and create mail merges with numerous recipients
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
• Experience with Concur and expense management
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective while managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player
• Willingness to work overtime as needed
• Bachelor’s degree or equivalent work experience

• Manage complex calendars in Outlook, coordinating meetings with internal and external executives and assistants globally while accounting for different time zones
• Create and modify PowerPoint presentations, including incorporating and formatting charts, graphs, and images
• Review formatting and proofread materials with strong attention to detail and a critical eye
• Create, format, and maintain detailed Excel reports and Word documents using advanced technical skills
• Create complex travel itineraries and meeting schedules and maintain updated travel profiles and documents for each executive
• Balance conflicting priorities, manage workflow, complete essential projects, and meet critical deadlines
• Use analytical skills and broad business knowledge to interpret and anticipate executive needs
• Proactively bring together appropriate people and resources to help executives address issues
• Work effectively without constant or direct supervision or guidance
• Respond promptly and courteously to requests with accuracy
• Perform administrative tasks including mailing, copying, binding, submitting, and processing invoices
• Provide administrative support to other groups as needed during absences, holidays, and other periods