Executive Assistant

Norm Ai is an agentic law company that pioneered Legal Engineering, empowering lawyers to build and supervise domain-specific AI agents with proprietary no-code software tools. Its technology is deployed inside many of the largest and most consequential institutions in the world.

Norm Ai expects all team members to be fluent in AI and to use AI in their day-to-day work to support thinking, creation, and problem-solving. Candidates should be prepared to discuss practical examples of their AI tools, workflows, and outcomes during the interview process.

Norm Ai is hiring an Executive Assistant to provide high-impact operational support to up to four Partners at Norm Law. The role is on-site in New York City, with an expectation of working in the office five days per week.

Benefits include a 401(k) with employer match, health, dental, and vision coverage, unlimited paid time off, free daily lunch in the office, and an employee referral bonus program.

• Bachelor’s degree
• 5+ years of experience as an executive assistant or in a similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and the ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive approach to identifying and improving inefficient processes
• Comfort navigating changing priorities and ambiguity
• Experience in high-growth start-ups preferred
• Experience planning and managing events preferred
• Practical, hands-on fluency with AI tools and workflows

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Serve as a liaison between executives and internal and external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and apply it to day-to-day decisions
• Organize and coordinate meetings, including preparing agendas and materials and capturing and distributing meeting minutes as needed
• Support the planning and execution of conferences, team offsites, and other events
• Arrange executive travel, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and related documentation
• Support office operations by ordering supplies, coordinating vendors, and keeping common areas stocked and organized
• Perform ad hoc administrative tasks to support executive effectiveness