Executive Assistant

Norm Ai is the agentic law company, serving clients with a combined $30 trillion in assets under management. The company pioneered Legal Engineering, empowering lawyers to build and supervise domain-specific AI agents with proprietary no-code software tools.

Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world. Norm Ai is also the technology behind Norm Law, LLP, an affiliated AI-native law firm serving leading institutions across private funds, private equity, venture capital, real estate, registered funds, and financial regulation.

Norm Ai expects all team members to be fluent in AI and to use AI in their day-to-day work to support thinking, creation, and problem-solving. Candidates should be prepared to discuss practical AI tools, workflows, and outcomes throughout the interview process.

We are hiring an Executive Assistant with exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This high-impact role serves as the operational backbone that enables Partners to work at their highest level.

This is an on-site, full-time position based in New York City, with an in-office expectation of five days per week. Benefits include a 401(k) with employer match, health, dental and vision coverage, unlimited paid time off, free daily lunch in the office, and an employee referral bonus program.

• Bachelor’s degree
• 5+ years of experience as an executive assistant or in a similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and the ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive approach to identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity
• Experience in high-growth start-ups preferred
• Experience planning and managing events preferred
• Practical, hands-on AI fluency and experience using AI tools, workflows, and outcomes in day-to-day work

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Serve as a liaison between executives and internal and external stakeholders
• Ensure timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Organize and coordinate meetings, including preparing agendas and materials
• Capture and distribute meeting minutes as needed
• Support the planning and execution of conferences, team offsites, and other events
• Arrange executive travel, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and related documentation
• Support office operations by ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
• Perform ad hoc administrative tasks as needed to support executive effectiveness