Executive Assistant (Part-Time)

Aegis Ventures is a next-generation startup studio that partners with entrepreneurs and industry leaders to originate, launch, and scale transformative companies, with a focus on artificial intelligence. Its companies use technology to transform healthcare by improving quality, access, and cost.

Aegis Ventures is seeking a dedicated Executive Assistant to support two senior leaders, including a Partner and a former health system CEO, with the potential to support an additional executive over time. This part-time role starts at 20 hours per week, with the possibility of increased hours as the scope grows. The position may be performed remotely or from the company’s Midtown Manhattan office.

Compensation is $40–$45 per hour, depending on experience and alignment with role expectations. Aegis Ventures is an Equal Opportunity Employer.

• 4+ years of experience as a dedicated Executive Assistant supporting senior executives at the Partner, Managing Director, CEO, or Chairman level.
• Experience in a private equity firm, venture capital fund, investment bank, or the executive office of a midsize company.
• Deep expertise in travel management, including complex domestic and international itineraries.
• Track record of supporting multiple executives at once with sound prioritization and judgment.
• Polished, professional presence and absolute discretion with confidential information.
• Ability to work independently, anticipate needs, and take ownership with minimal direction.
• Exceptional organization and attention to detail, with strong written and verbal communication.
• Proficiency with Outlook and/or Google Workspace, and expense tools such as Concur.
• Genuine interest in a part-time schedule (20 hours per week to start), with flexibility to grow.
• Exposure to healthcare, health systems, or physician leadership is a plus.

• Book and manage travel, including flights, ground transportation, lodging, and dining reservations, optimizing for time.
• Prepare detailed, point-to-point itineraries and adjust them in real time as plans change.
• Coordinate with the CEO’s office and other teams to identify when executives’ in-person presence would add the most value.
• Build and maintain a forward-looking calendar of in-person visits, setting plans well in advance.
• Coordinate across internal teams and external stakeholders to keep schedules aligned and priorities clear.
• Manage complex, changing calendars for multiple executives, anticipating needs and planning ahead.
• Represent the office professionally with board members, health system partners, investors, and other external stakeholders.
• Manage expenses and travel reimbursements regularly and in accordance with company policies.
• Help manage a principal’s inbox, flag priorities, and draft routine responses.
• Prepare meeting agendas, briefing materials, and background information, and track follow-ups.