Executive Assistant

Join Optiver, a leading global market maker, as an Executive Assistant supporting the Tech COO and Head of Platform Engineering, who help shape Optiver’s global technology strategy.

This role offers autonomy, visibility and the opportunity to make a meaningful impact in a fast-paced, high-performance environment. You’ll work closely with senior leadership and collaborate with stakeholders across departments and regions.

As the right hand to the global Technology Leads, you’ll provide seamless, high-level support that helps them stay focused on their strategic priorities. You’ll anticipate needs, manage competing demands and adapt as priorities shift.

Optiver offers a collaborative, high-performing environment, performance-based bonuses, international colleagues, paid vacation, training opportunities, health insurance discounts, commuting expenses, extensive office perks, continuous learning opportunities, and relocation support and visa sponsorship where necessary.

• 2–4 years of experience supporting C-suite executives.
• Proven success working in complex, fast-paced organisations.
• Strong interest in AI, automation, and process improvement to reduce manual work and improve precision.
• Advanced proficiency with Microsoft Office, including Outlook, Excel, Word and PowerPoint.
• Proficient with Confluence or similar documentation management tools.
• Experience with expense-reporting and travel-booking systems is a plus.
• Excellent organisational awareness, with strong prioritisation skills and exceptional attention to detail.
• A proactive, adaptable mindset, and the ability to handle sensitive information with discretion.
• A service-oriented, results-driven approach, always striving for excellence.
• Outstanding written and verbal communication skills in English.

• Manage complex calendars and inboxes for the Tech COO and Head of Platform Engineering.
• Plan and coordinate international travel, meetings, and itineraries with precision and foresight.
• Handle expense processing and administrative support for senior executives.
• Oversee meeting logistics, including travel, event coordination and hospitality.
• Act as an ambassador for the technology team leads, particularly during times of absence.
• Administer and oversee tasks of direct reports, ensuring they are executed to a high standard.
• Liaise with internal and external overseas counterparts, particularly those based in the US and Asia.
• Collaborate on preparing, proofreading and finalising meeting materials, including agendas, board packs, minutes and decision logs.
• Ensure information flow, timelines and deliverables are always on point.