Executive Assistant

Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day-to-day roles, plus provide ad hoc support to the Public Sector leadership team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. The successful candidate will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change.

Scale's mission is to develop reliable AI systems for the world's most important decisions. The company provides high-quality data and full-stack technologies that power leading AI models and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact.

This full-time position offers a base salary range of $136,000 to $170,000 USD, along with potential equity, comprehensive benefits, retirement benefits, a learning and development stipend, generous paid time off, and potentially a commuter stipend.

• 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
• Exceptional organizational and time-management skills
• Strong communication skills, both written and spoken
• Proficiency in office productivity tools and ability to learn new software quickly
• Experience in building and managing relationships with high-level external stakeholders, including government officials
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

• Manage complex calendars and schedules for the team, including coordinating meetings, tracking travel, managing requests, and prioritizing commitments with team members
• Book travel including flights, accommodation, and transportation
• Manage bookings for client meals, events, and similar requests
• Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
• Build strong relationships with key executive assistants and chiefs of staff of priority customers
• Handle high-level administrative tasks such as email management, expenses, document preparation, and team administration
• Coordinate and plan internal team events, off-site meetings, and company initiatives
• Manage high-priority and VIP meetings, guest visits, and related activities
• Plan and run team social events, keeping the events varied and within set budgets
• Manage confidential information with utmost discretion and professionalism