Executive Assistant

NinjaTrader is an industry-leading trading platform and futures broker dedicated to empowering traders through cutting-edge products, brokerage services, dynamic tools, real-time support, and a community of like-minded traders. Since 2003, the company has grown to more than 2 million users and become the number one rated futures brokerage worldwide.

The Executive Assistant provides administrative support to senior executives within the Executive Team and reports to the Chief Product Officer. This role keeps leadership organized, informed, and moving forward while coordinating details across multiple executives in a fast-paced environment.

The salary range for this role is $85,000.00 - $110,000.00 USD, plus an annual target bonus of 10%. The position is based in Chicago and follows a hybrid schedule, with in-office work Tuesday through Thursday and remote work Monday and Friday. The role is not open to fully remote candidates.

NinjaTrader offers benefits including generous paid time off, paid holidays, a 401(k) plan with a 3.5% company match, paid parental bonding leave, health, vision, and dental coverage, and life and disability insurance fully covered by the company.

• Exceptional communication skills with the ability to build trusted relationships across all levels of the organization
• Proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
• Strong business acumen and curiosity to understand company priorities and the needs of senior leaders
• Outstanding organizational skills with exceptional attention to detail and accuracy
• Adaptability and comfort navigating ambiguity while maintaining focus on key priorities
• Proficiency with modern technology and collaboration tools to improve workflows and increase efficiency
• Highest level of professionalism, integrity, and discretion when handling confidential information
• Ability to partner effectively across cross-functional teams while maintaining strong executive presence and sound judgment
• 5+ years of experience supporting C-suite or senior executives in a fast-paced environment
• Bonus: Experience supporting a President, CEO, or C-suite executive at a technology company
• Bonus: Experience coordinating across multiple departments and driving cross-functional initiatives
• Bonus: Demonstrated success planning and executing executive meetings, leadership offsites, and key business events
• Bonus: Strong proficiency with Google Workspace, Slack, and Zoom

• Manage complex executive calendars, aligning priorities with business objectives and making thoughtful recommendations on time allocation
• Coordinate communication across leadership teams, cross-functional partners, and external stakeholders
• Manage expense reporting accurately and efficiently
• Support the planning and execution of leadership meetings, customer engagements, executive visits, offsites, and key business events
• Anticipate executive and business needs, identifying potential risks or conflicts before they arise
• Partner closely with Executive Assistants and Business Partners across the company to ensure seamless cross-functional coordination
• Partner with the Office Manager to provide a seamless visitor experience for executive visitors and guests