Executive Assistant

Vibe.co is an audience-first streaming TV advertising platform that helps marketers target audiences, optimize campaigns in real time, and measure business outcomes. More than 12,000 brands use Vibe to reach over 120 million households. In August 2026, Vibe.co became a Walmart company, adding Walmart’s first-party data and purchase signals to its platform.

As Vibe’s first Executive Assistant, you’ll support an executive team based in New York and Paris, reporting to the VP of Strategic Initiatives. You’ll own executive calendars, travel, and logistics, shape the role from day one, and have opportunities to grow toward executive business partner work.

This is a hybrid role based in New York, with the team working from its Flatiron office four days a week. The pay range is $70,000–$130,000, with variable pay, health coverage, 401(k) matching, flexible PTO, parental leave, and an annual team offsite.

Vibe’s values are Impact, Ambition, and Urgency. The company seeks people who take ownership, default to action, and focus on results.

• 5–6+ years supporting founders or C-level executives who trusted your judgment.
• Experience in this role at a hypergrowth or scale-up technology company.
• Experience owning several executives’ calendars end to end, including complex US–Europe travel and coordination with executive assistants at large partner companies.
• A track record of owning prioritization, advising executives on what to move or postpone, and tracking projects beyond the calendar.
• A reputation for reliability and consistently delivering under pressure and direct feedback.
• Hands-on use of AI tools in daily work and the ability to explain how they improve your output.
• Working proficiency in French is a plus.

• Own calendars end to end for the executive team.
• Coordinate scheduling across executives in New York and Paris.
• Flag calendar conflicts early and recommend what to move or postpone.
• Partner with executive assistants at Walmart and other external partners to keep cross-company meetings on track.
• Plan complex executive travel between New York, Paris, and partner sites across the United States.
• Organize executive offsites from initial bookings through the final agenda.
• Handle room, restaurant, and venue bookings for the executive team.
• Prepare briefing materials for key executive meetings.
• Drive meeting follow-ups so decisions turn into action.
• Define how the Executive Assistant role works at Vibe as its first person in the role.
• Learn key projects well enough to help leaders prioritize their time.
• Track cross-functional project progress as the role grows toward executive business partner work.