Executive Assistant

Harbor is a PE-backed, global professional services firm of approximately 1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.

We are seeking a highly capable, proactive, and commercially minded Executive Assistant. This role is suited to someone who thrives in a fast-paced, high-growth environment and is comfortable owning operational execution while acting as a trusted strategic partner to executives. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs.

This is a senior executive support role, combining exceptional execution of fundamentals—including calendar management, travel, meeting preparation, communication, and follow-through—with the judgment and business awareness to proactively partner with executives. The position is remote and requires the successful candidate to be located in the Eastern Standard Time or Mountain Standard Time zones in the United States.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration without regard to legally protected classifications, in accordance with applicable law.

• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Experience in professional services, consulting, legal, financial services, another complex client-service environment, or a high-growth environment.
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
• Experience simultaneously supporting multiple senior executives is strongly preferred.
• Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
• Proven ability to operate independently with sound judgment and limited day-to-day direction.
• Demonstrated discretion in handling highly confidential and sensitive information.
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders.
• Ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
• Highly organized, with exceptional attention to detail.
• Strategic thinker with strong execution capability.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; calm under pressure and able to manage competing priorities.
• Comfortable operating independently while partnering cross-functionally.
• Standard working hours are 8:30 a.m.–5:30 p.m. EST, with flexibility required to support senior leadership as needed.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience in a similar office administration, facilities, operations, or executive support role.
• Experience supporting board-level or C-suite executives is desirable.
• Must be located in the Eastern Standard Time or Mountain Standard Time zones in the United States.

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives.
• Proactively manage competing priorities, using sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
• Manage complex calendars and scheduling across executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute changes.
• Prepare executives for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up.
• Manage expense reporting and administrative documentation.
• Draft correspondence and internal communications.
• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands.
• Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders.
• Support planning and tracking of key initiatives and business objectives.
• Maintain visibility into strategic priorities and ensure follow-through on action items.
• Serve as a discreet and highly confidential gatekeeper.
• Interface with senior stakeholders across the UK, US, and global teams.
• Help drive operational alignment between leadership and execution teams.
• Support special projects and transformation initiatives as required.