Executive Assistant

Harbor is a PE-backed, global professional services firm of approximately 1,000 strategists, technologists, and operational specialists. The firm partners with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.

Harbor is seeking a highly capable, proactive, and commercially minded Executive Assistant to support members of its Executive Leadership Team. This role is suited to someone who thrives in a fast-paced, high-growth environment and is comfortable owning operational execution while serving as a trusted strategic partner to executives.

This is a senior executive support role requiring exceptional execution of calendar management, travel, meeting preparation, communication, and follow-through, combined with sound judgment, discretion, commercial awareness, and the ability to anticipate needs. The position is remote and requires the employee to be located in the Eastern Standard Time or Mountain Standard Time zones in the United States.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics in accordance with applicable law.

• Experience in professional services, consulting, legal, financial services, another complex client-service environment, or a high-growth environment.
• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
• Experience simultaneously supporting multiple senior executives is strongly preferred.
• Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
• Proven ability to operate independently with sound judgment and limited day-to-day direction.
• Demonstrated discretion handling highly confidential and sensitive information.
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders.
• Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
• Highly organized with exceptional attention to detail.
• Strategic thinker with strong execution capability.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and executive presence.
• Calm under pressure and able to manage competing priorities.
• Comfortable operating independently while partnering cross-functionally.
• Experience in a PE-backed or scaling organization is desirable.
• Experience supporting board-level or C-suite executives is desirable.
• Availability for standard working hours of 8:30 a.m. to 5:30 p.m. EST, with flexibility to support senior leadership as needed.
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience in a similar office administration, facilities, operations, or executive support role.

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives.
• Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute changes.
• Ensure supported executives are fully prepared for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up.
• Manage expense reporting and administrative documentation.
• Draft correspondence and internal communications.
• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands.
• Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders.
• Support planning and tracking of key initiatives and business objectives.
• Help prepare leaders for meetings and client engagements.
• Maintain visibility into strategic priorities and ensure follow-through on action items.
• Serve as a discreet and highly confidential gatekeeper.
• Interface with senior stakeholders across the UK, US, and global teams.
• Help drive operational alignment between leadership and execution teams.
• Support special projects and transformation initiatives as required.