Executive Assistant to Vice President & Chief Operating Officer

Young Women's Freedom Center is seeking an Executive Assistant to provide high-level administrative and strategic support to the Vice President and Chief Operating Officer, who oversees Operations and HR, the Freedom Research Institute, and Southern California Impact and Strategy.

This hybrid role manages complex scheduling, email, travel, communications, document preparation, and executive systems. The successful candidate will work independently, anticipate needs, build structure, triage competing priorities, and protect the VP/COO's capacity to lead across multiple departments and regions.

YWFC encourages candidates who hold marginalized identities and have nontraditional professional backgrounds to apply. The organization does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or genetic information.

• Must be based in Southern California and willing to travel regularly to the Los Angeles office.
• Minimum of five years of executive support experience.
• Highly organized, with a demonstrated ability to build systems from scratch, not just maintain existing ones.
• Proven ability to work independently and exercise sound judgment without close supervision.
• Experience managing complex, shifting priorities for a senior leader across multiple portfolios or departments.
• Experience supporting fundraising activities and planning events or meetings.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and reliability.
• Comfort working in a fast-paced, evolving nonprofit environment.
• Familiarity with California workplace norms and expectations preferred.
• Community-oriented, flexible, values-aligned, and a critical thinker.
• Highly developed conflict resolution skills.

• Manage the Vice President of Strategy and COO's calendar, travel, email, and meeting logistics with precision and discretion; coordinate availability and resolve conflicts.
• Prepare presentations, briefings, reports, agendas, and meeting minutes for internal and external engagements.
• Serve as a liaison with internal and external stakeholders while maintaining professionalism and confidentiality.
• Track action items, deadlines, follow-ups, special projects, correspondence, and expense reporting.
• Respond to routine communications on behalf of the Vice President/COO as appropriate.
• Maintain organized records, files, documentation, and systems related to executive support and departmental work.
• Facilitate internal communications to ensure clear and timely information sharing.
• Anticipate needs, proactively resolve issues, and escalate conflicts or scheduling risks as needed.
• Support fundraising activities, including donor and funder communications, scheduling, and materials preparation.
• Plan and coordinate events and external convenings, handling logistics from start to finish.
• Manage meeting planning end to end, including agendas, materials, room or venue logistics, follow-up notes, and action tracking.
• Connect Operations and HR, the Freedom Research Institute, and Southern California Impact and Strategy, keeping the VP/COO informed.
• Liaise with directors and staff to keep projects and commitments moving, and escalate risks or bottlenecks before they become problems.
• Develop and maintain internal systems and tools that support a high-functioning, mission-aligned team culture.
• Provide operational and project support to staff and the VP/COO as needed.
• Design and maintain trackers, templates, filing structures, and workflows that organize a high-volume, multi-department portfolio.
• Identify breakdowns in current systems and build improved processes without waiting for direction.
• Support onboarding of new tools or processes that improve how the VP/COO's office operates.
• Handle sensitive information with discretion and professionalism, maintain clear boundaries around role scope and confidentiality, and represent the VP/COO's office professionally.