Executive Assistant - Hybrid MN

Optum Tech is a global leader in health care innovation. Its teams develop cutting-edge solutions that help people live healthier lives and improve the health system for everyone.

We are seeking an experienced Executive Assistant to support the Chief Information Officer of Optum Insight and the Vice President of AI Engineering. This highly visible role requires exceptional business acumen, executive presence, critical thinking, organizational skills, and the ability to operate effectively in a fast-paced technology environment.

The ideal candidate will serve as a trusted partner to both executives by understanding their portfolios, organizational priorities, stakeholder landscapes, and strategic initiatives. The role proactively manages competing demands, optimizes executive time, anticipates needs, and supports operational effectiveness across a complex leadership environment.

Successful candidates will act as strategic business partners who exercise independent judgment, protect executive time, challenge requests that do not align with priorities, and help leaders focus on high-value opportunities and organizational objectives.

This position follows a hybrid schedule with four in-office days per week.

The hourly pay range is $34 to $60 per hour based on full-time employment. Benefits may include comprehensive health and welfare benefits, incentive and recognition programs, equity stock purchase opportunities, and 401(k) contributions, subject to eligibility requirements.

• High school diploma or GED.
• 5+ years of experience providing administrative support to a Vice President, CIO, C-suite, or equivalent senior executives in a large corporate environment.
• Experience supporting multiple senior leaders and successfully balancing competing priorities.
• Experience managing highly complex executive calendars and coordinating sophisticated travel logistics.
• Experience leveraging AI-enabled productivity tools such as Microsoft Copilot, ChatGPT, Claude, or similar technologies.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related productivity tools.
• Ability to apply critical thinking and independent judgment to optimize executive time, evaluate requests, and manage competing stakeholder demands.
• Ability to independently manage competing priorities and resolve complex administrative challenges.
• Business acumen and the ability to understand organizational priorities, executive objectives, and stakeholder needs when making scheduling and prioritization decisions.
• Ability to exercise sound judgment, maintain confidentiality, and interact effectively with senior leaders and stakeholders.
• Success operating in a high-volume, high-expectation environment requiring flexibility, responsiveness, and exceptional attention to detail.
• Ability to establish and maintain effective organizational systems for managing multiple priorities, deadlines, deliverables, and follow-up actions.
• Preferred: Experience supporting a CIO, CTO, Chief Digital Officer, VP of Technology, VP of Engineering, or similar technology executive.
• Preferred: Experience supporting a Chief of Staff, executive office, or senior leadership team.
• Preferred: Experience supporting executives with significant organizational scope and complex stakeholder networks in a large, matrixed enterprise environment.
• Preferred: Experience preparing executive communications, presentations, leadership briefings, or meeting materials.
• Preferred: Experience supporting executives in technology, engineering, digital transformation, AI, or innovation-focused organizations.
• Preferred: Experience managing highly dynamic schedules where priorities frequently shift and business decisions require rapid response.
• Preferred: Experience independently identifying priorities, exercising business judgment, and implementing administrative or operational improvements with minimal direction.
• Preferred: Strong written and verbal communication skills with the ability to interface effectively across all levels of leadership.

• Provide direct executive support to the CIO of Optum Insight and the VP of AI Engineering within a high-volume, fast-paced technology organization.
• Manage highly complex executive calendars by prioritizing requests, resolving conflicts, and aligning executive time with strategic organizational priorities.
• Develop a deep understanding of each executive's portfolio, key initiatives, stakeholder relationships, organizational objectives, and leadership responsibilities.
• Serve as a trusted advisor and steward of executive time by evaluating competing requests, recommending priorities, and aligning scheduling decisions with business impact and organizational goals.
• Anticipate executive needs, proactively identify issues, remove obstacles, and address potential conflicts before they arise.
• Exercise independent judgment when managing executive schedules, stakeholder requests, competing priorities, and evolving business demands.
• Coordinate domestic and international travel arrangements, including itinerary planning, logistics, speaking engagements, and last-minute schedule adjustments.
• Prepare and manage expense reports, travel documentation, invoices, and administrative processes accurately and efficiently.
• Plan and coordinate executive meetings, leadership forums, staff meetings, off-sites, and special events, including agendas, materials, logistics, and follow-up actions.
• Track key deliverables, action items, deadlines, approvals, and follow-up commitments across both executive offices.
• Partner with executive leadership teams, Chiefs of Staff, business partners, Executive Assistants, and cross-functional stakeholders to facilitate communication and execution of organizational priorities.
• Use enterprise-approved AI tools and productivity technologies to improve planning, organization, communication, and administrative workflows.
• Identify opportunities to improve workflows, administrative processes, and organizational effectiveness by implementing scalable solutions and best practices.
• Maintain strict confidentiality and professionalism when handling sensitive information.
• Thrive in a high-energy, fast-paced environment requiring urgency, responsiveness, adaptability, resilience, and execution excellence.
• Use enterprise-approved AI tools to enhance productivity and innovation by streamlining workflows and automating repetitive tasks.