Executive Assistant (Communications & Marketing)

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products designed to solve real-world business problems.

We are looking for a solutions-driven, detail-oriented, organized Executive Assistant to support our Communications and Marketing leadership team in Toronto, New York, and beyond. Reporting to the EA Manager, this person will work cross-functionally and provide high value and impact to the leadership team and the company as a whole.

This role is ideal for someone who thrives in a dynamic, collaborative, and fast-paced environment and is interested in joining a company in growth mode. Candidates should be based in the Eastern timezone, such as Toronto or New York.

Cohere is remote-friendly, with offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin, and Seoul. Full-time employees enjoy comprehensive benefits, paid vacation, professional development support, home office assistance, and other enrichment benefits.

Cohere is committed to creating an inclusive work environment, welcoming applicants from all backgrounds, and providing equal opportunities.

• Have 3 - 7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience.
• Anticipate others’ needs and work proactively to address them.
• Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment.
• Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules.
• Be based in the Eastern timezone, such as Toronto or New York.

• Manage the day-to-day schedules for the Communications and Marketing leadership team, including calendaring, booking meetings, and managing other commitments to ensure a balanced and efficient workday.
• Coordinate internal and external meetings, including one-on-ones and partner meetings, and assist with documentation required in conjunction with meetings.
• Arrange international and domestic travel and logistics for the leadership team, including booking flights and accommodations, scheduling, and expense reconciliation.
• Identify new ways to add value and proactively take on tasks that help the leadership team become more productive.
• Optimize operations and processes and share ideas with the team.
• Support special projects such as team events, offsites, and community-building activities.
• Communicate effectively with internal and external stakeholders while maintaining strict confidentiality.
• Create and maintain internal documentation, share knowledge, and format communications for the leadership team.