Executive Assistant

Workday is seeking a proactive and adaptable Executive Assistant to support three Vice Presidents of Field Sales. This role keeps schedules, travel, and day-to-day operations running smoothly, serving as a trusted partner who anticipates needs and handles details with care.

The role is classified as Flex, combining in-person work with flexibility. Employees spend at least half of each quarter in the office or in the field with customers, prospects, and partners. Additional listed locations are Frisco, TX; Mason, OH; and San Francisco, CA.

The primary location base salary range is $111,400 to $167,200 USD annually. Additional US locations have a base salary range of $94,100 to $167,200 USD. The role may also be eligible for a bonus plan and annual stock grants.

• 5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives.
• 5+ years of experience working with office applications, including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack.
• Skilled in calendar management, coordinating schedules across multiple executives and resolving conflicts.
• Excellent communication skills, adapting style across audiences and communication formats.
• Ability to maintain confidentiality and handle sensitive information with care and discretion.
• Skilled in event planning, including logistics, budgets, and vendor coordination.
• Skilled in prioritization and evaluating competing requests and resources.
• Experienced in travel management, including travel planning, budgets, and vendor relationships.

• Proactively manage daily needs for multiple Vice Presidents, including complex calendars, meeting confirmations, and ad hoc requests.
• Process expense reports, monitor and forecast spending against budgets, and provide advice.
• Build collaborative relationships with executives' customers, team members, and external contacts.
• Prioritize and manage communications with employees, executives, and external partners.
• Draft correspondence, presentations, internal communications, and other executive documentation.
• Provide informed advice and recommendations on projects and events.
• Plan and book domestic and international travel, including itineraries, ground transportation, and hotels; resolve non-routine travel issues.
• Track critical tasks and projects, follow up on outstanding items, and help ensure deadlines are met.
• Publish meeting agendas, take and distribute notes, and follow up on action items.
• Plan and coordinate department events and meetings, including budgets, logistics, venues, catering, resource planning, and invitations.
• Take initiative to anticipate executive needs and support smooth, efficient workflows.