Executive Assistant (Administrative Support)

Are you a proactive, highly organized Executive Assistant (Specialist, Administrative Support) who thrives at the heart of a fast-moving business?

We’re looking for someone who loves being one step ahead, brings calm to complexity, and knows how to turn competing priorities into action. Working closely with senior executives, you’ll be at the center of a fast-paced Enterprise organization, coordinating strategic meetings and customer engagements, major events, travel, and team priorities while helping us embrace technology and AI to work smarter.

Compensation is influenced by factors including skill set, level of experience, and specific location. The minimum full-time salary range is between $80,000 and $90,000. This position is eligible to participate in an annual incentive program.

Applications will be accepted through November 12, 2026. This window may be extended depending on business needs.

• Experience in business administration, management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
• Prior experience in a commercial organization driving high-growth or tech-driven organization is a plus.
• Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
• Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.

• Manage calendars for two Enterprise executives, coordinating internal and external meetings across multiple time zones, anticipating conflicts, proposing options, and aligning stakeholders.
• Own the scheduling, prioritization, and coordination of meetings in line with strategic objectives and business priorities.
• Prepare for key meetings and drive follow-through by compiling agendas, pre-meeting briefs, and action items.
• Track customer meetings and ensure account teams and sponsors are prepared; proactively manage customer time to support sales growth for leaders and teams.
• Arrange domestic and international travel, and prepare and submit expense reports and purchase requests in line with policy and the purchase order process.
• Coordinate QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits, including invitations, pre-reads, room or virtual setup, catering, and visitor access.
• Coordinate content collection and reviews to help events run smoothly and foster teamwork; work with local office teams and vendors as needed.
• Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
• Serve as a main point of contact for supporting executive leaders and enabling functions, working closely with business partners.
• Track routine deadlines and administrative deliverables, including submissions, approvals, and onboarding steps, and remind owners as needed.
• Maintain accurate distribution lists, org charts, shared sites, and team folders, with an emphasis on clear processes and documentation.
• Facilitate decision-making by providing insights and recommendations.
• Champion AI adoption and tech-first solutions to streamline workflows and enhance productivity.